Office & HR Coordinator
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Job Location:
Monthly Salary:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Team
Wallee Group is a leader in delivering advanced payment solutions focusing on providing robust scalable and secure systems across multiple domains. We are dedicated to enhancing customer experiences by offering innovative payment and finance systems that support businesses in growing efficiently. Our operations span across multiple countries and we thrive on collaboration and agility using frameworks like Scrum to organize teams. At Wallee we aim to stay at the forefront of market trends continuously innovating to provide excellent services to our customers.
Role description
We are looking for an Office & HR Coordinator to join our growing team in Vilnius. This is a hybrid role combining office management people coordination and HR administration with a strong focus on creating a positive and engaging workplace experience.
In this role you wont just support tasks youll have the opportunity to shape the employee experience drive engagement and make a real impact. This is a great opportunity for someone who enjoys variety takes ownership and is looking to grow into a broader People/HR role over time.
Tasks
Office & Workplace (30%)
- Ensure smooth day-to-day office operations
- Create a welcoming and well-organized office environment
- Coordinate office supplies vendors and facilities
- Order hardware for new joiners
- Process invoices in internal tools/forward them to the Finance team for payment
- Drive employee engagement initiatives and events
HR & Recruitment Coordination (70%)
- Support onboarding and offboarding to ensure a smooth employee experience
- Prepare basic HR documentation (contracts addendums employment certificates)
- Maintain communication with external parties (e.g. migration office)
- Assist with job postings CV screening and interview scheduling
- Keep internal HR/Talent & Culture information up-to-date
- Act as a point of contact for employees and candidates helping them navigate processes
This is a hands-on proactive role your initiatives will make a real difference in both office operations and people experience.
Requirements
Qualifications
- 23 years of experience in office coordination HR admin or similar roles
- Strong organizational and multitasking skills
- A proactive hands-on mindset
- Proficient communication skills in English and Lithuanian
- Interest in developing further in HR / People Operations
- Self-leadership communication and people skills.
Benefits
What we offer
- Modern Workspace A bright and welcoming office in the heart of Vilnius designed for collaboration and comfort.
- True Flexibility Flexible daily hours and a 4-week Work from Anywhere policy every year.
- Impact & Ownership A growing team where your voice matters and you can shape office life people experience and key workflows including managing internal processes such as invoices supplies and coordination.
- Growth & Culture Competitive compensation in the range of gross/month depending on experience with opportunities for learning personal development and a chance to grow into a broader HR/People role over time. Plus team events to celebrate successes and connect with colleagues.
- The Perks Fresh fruits snacks and high-quality coffee to keep you energized throughout the day.
Dont tick every box Neither do most great hires. If the role feels right reach out wed love to see if were a match.
Key Skills
About Company
Our mission is to create the most amazing payment and checkout experience through technology, customer driven design and outstanding customer experience.
