Administrative Associate

Maximize your potential. Tackle the worlds toughest problems.
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ABOUT DALBERG

We are a diverse purpose-driven community of professionals serving those who serve the world. We help our clients solve the most pressing challenges of our time through systemic change. We are entrepreneurs and innovators designers and creative problem solvers thinkers and doers working towards addressing some of the most pressing challenges of our time through systemic change. We are from everywhere at home anywhere. We partner with and serve local and international NGOs governments financial institutions philanthropies and business leaders; and the intersections between them providing an innovative mix of services.

As a team of 600 people from 55 countries speaking over 90 languages collectively with 48% female leadership team Dalberg places diversity equity and inclusion principles at the heart of our organization and the work we do alongside our clients partners and communities.

Established in 2001 by experienced private sector consultants Dalberg operates from 29worldwide locations. For more information please visit Dalberg.

ABOUT DALBERG ADVISORS

Dalberg Advisors is a global professional services firm that puts impact at the centre of decision-making bringing global perspectives to local solutions for over 1600 clients. This includes local and international NGOs governments financial institutions philanthropies and business leaders and entities that sit at the intersections of these organizations.

ABOUT YOU

• Minimum Bachelors degree
• 3-5 years of work experience with at least 2-3 years in an administrative/ reception management kind of role at a top tier multi-national company or a consulting firm
• Experience managing multiple stakeholders and working with senior management members
• Excellent written and verbal communication and interpersonal skills
• Ability to multi-task and work independently
• Superior organizational and time management skills
• Deep knowledge of Microsoft Office (Word Excel PowerPoint)
• Solution oriented and ability to creatively problem solve

ABOUT ROLE

As the Administrative Associate / Office Manager you will be expected to own full responsibility for all aspects of administrative operations within the organization ensuring tasks are completed efficiently and accurately. This role is responsible for executing a wide range of clerical and administrative duties maintaining organizational systems and supporting daily office functions. Additionally the Office Manager/ Administrative Associate coordinates responsibilities as directed by the Administration Manager acting as a key point of contact for internal teams and external stakeholders to facilitate smooth and effective business operations.

The Administrative Associate / Office Manager will be expected to ensure operational efficiency by managing administrative tasks coordinating key functions and supporting leadership.

The roles responsibilities include but are not restricted to:

• Manage reception and front desk operations- This role requires in person attendance 5 days a week with some exceptions to work from home based on prior approval from HR and Administration Manager

Office Administration

• Supervise Support Staff to ensure that office is managed well.
• Manage the overall office infrastructure including general hygiene and cleanliness IT conference facilities office supplies food pantry etc.
• Manage purchases for office stationery kitchen supplies and appliances.
• Manage D-Café- Purchases menu items etc.
• End-to-end vendor management including negotiating price contracting and payments.
• Assist Administration Manager in planning and executing office retreats and events.
• Manage inward and outward material and courier.
• Support with logistics for team meetings workshops and conferences.
• Document handling email management etc.
• Organize and manage office-level events like farewell & happy hours.
• Perform other duties as instructed by the Administration Manager.
• Maintain employees attendance & leave records to maintain data accurately and provide reports as required by HR team.
• Send Birthday Emails to staff in the absence of Administrative Coordinator.
• Oversee the upkeep and maintenance of the corporate apartment including bookings ongoing maintenance and renovation as required.
• Ensure Onboarding and Offboarding processes of the Admin checklist are completed in a timely manner
• Travel and logistics: Manage travel including flights hotels visa requirements and local travel arrangements and billing.

Financial & Budget Support:

• Maintain a track of monthly vendor payments accurately reviewing their bills/invoices and sending them to the finance team for timely processing and payment.
• End-to-end management of petty cash
• Expense management: Track expenses manage invoices and timely submission of utility bills to finance.
• Using the corporate credit card for office-related expenses and submitting it on the expense reporting system.

ABOUT OUR CLIENTS

Our clients come to us with some of the most difficult global problems seeking solutions where the obvious ones have failed. We are entrepreneurs and innovators designers and creative problem solvers thinkers and doers who supply new ideas drawing from a deep base of knowledge that cuts across sectors and geographies and is growing every day. We partner with and serve communities governments and companies throughout the world. Examples of recent projects that Dalberg consultants have worked on include creating an economic plan for multiple provinces in Vietnam mapping digital public infrastructure opportunities for Bhutan Maldives Sri Lanka designing biodegradable menstrual pads for rural India and building a global alliance with governments AI firms and other stakeholders for scaling AI-driven education solutions in low- and middle-income countries. We also helped create the worlds largest public freely available dataset on national digital ID in India. Past projects have taken us to diverse geographies from a mine in the Indonesian jungle and remote tribal villages in North-East India to study solar mini-grids to the Nepal border to study trafficking transport chains and the Bharat Climate Forum 2026 stage to unveil a blueprint for Indias cleantech manufacturing ambition.

JOIN OUR TEAM

Our current opportunities are in Mumbai India.

Please submit your application at our Career Centre by 11:59 PM EST on Thursday 30 April 2026.

During the same recruitment period please only apply for one position at Dalberg. Candidates selected for interviews will be invited to interview by video. Interviews will test consulting skills through case questions and discuss the candidates interests and experience

Candidates selected for interviews will be invited to interview by video. Interviews will test consulting skills through case questions and discuss the candidates interests and experience.

Dalberg values its people and recognises the importance of balancing professional and personal demands. Qualified and interested candidates irrespective of age gender race religion background or ethnic affiliation are encouraged to apply for the vacancy.

We have also pledged to three commitments for Diversity Equity and Inclusion (DEI) across the firm:

1. COMMITMENT 1: We commit to publishing internal Dalberg DEI reports annually to hold ourselves accountable report on progress and share lessons from our regional DEI plans.
2. COMMITMENT 2: We commit to delivering regular training for all staff (including leadership) on how to engender inclusive workplaces and mitigate unconscious bias.
3. COMMITMENT 3: We commit to addressing imbalances in how power and privilege are formally distributed and informally exercised across the firm

Owing to the large number of applications we receive; unfortunately only successful candidates will be contacted.