Executive Assistant and Office Admin 9 Month FTC
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Smiths Detection is seeking a highly professional Executive Assistant & Office Support to join our London Arbor office on a jobshare basis.
This is a key onsite role combining executive assistance office management and frontofhouse responsibilities ensuring the smooth daytoday operation of the office while providing highquality support to senior leaders.
Working closely with a jobshare partner you will ensure continuity professionalism and a consistently excellent experience for employees visitors and senior stakeholders.
What Youll Be Doing
Executive Assistant Support
- Provide highquality administrative support to senior leaders including diary and inbox management travel arrangements and meeting coordination.
- Prepare agendas presentations reports and meeting minutes ensuring actions are tracked and followed up.
- Manage confidential and commercially sensitive information with the highest levels of discretion.
- Act as a key point of contact for internal and external senior stakeholders.
- Support and coordinate senior leadership meetings workshops and events.
Office Management & Workplace Support
- Oversee daily office operations to ensure a safe organised and professional working environment.
- Manage office supplies equipment and facilities issues liaising with contractors and building management.
- Support onboarding for new starters including office setup and access requirements.
- Assist with health & safety activities compliance checks and incident logging where required.
Reception & Front of House
- Act as a welcoming professional first point of contact for visitors and callers.
- Manage meeting rooms visitor signins general enquiries and reception areas.
- Coordinate incoming and outgoing post and deliveries.
- Arrange hospitality for meetings and visitors as needed.
Job Share Collaboration
- Work closely with your jobshare partner to ensure seamless delivery of all responsibilities.
- Provide appropriate cover during planned absences where possible.
- Maintain clear communication to ensure priorities tasks and deadlines are effectively managed.
Qualifications :
What Were Looking For
- Significant experience as an Executive Assistant ideally supporting senior executives.
- Experience in a combined EA / Office Manager / Reception or similar operational role.
- Excellent organisational skills with the ability to manage multiple priorities in a jobshare environment.
- Strong interpersonal and communication skills with confidence engaging senior stakeholders.
- A high level of professionalism discretion and confidentiality.
- Strong IT skills including experience using Microsoft 365.
- A proactive solutionsfocused approach and the ability to work both independently and collaboratively.
Additional Information :
Join us and well help build your career with excellent training and opportunities for career growth across the business both locally and globally. Youll experience an inclusive environment with strong leadership and a focus on safety and wellbeing. Youll also have the flexibility to choose from a wide range of benefits to suit your lifestyle offering you and your family support from a health and wellbeing financial and lifestyle perspective.
Join us and work for a world-leader with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.
We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color religion sex sexual orientation gender identity national origin economic status disability age or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics where we celebrate support and embrace diversity.
At no time during the hiring process will Smiths Group nor any of our recruitment partners ever request payment to enable participation including but not limited to interviews or testing. Avoid fraudulent requests by applying jobs directly through our careers website (Careers - Smiths Group plc)
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
Smiths Group is a global technology company that delivers solutions for the worlds evolving challenges. With a history spanning over 170 years, we operate across multiple sectors, including healthcare, energy, defense, and manufacturing. Our five divisionsJohn Crane, Smiths Detectio ... View more
