Administrative Assistant
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Job Location:
Muntinlupa - Philippines
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
- At all times complies with SGS Code of Integrity and Professional Conduct.
- Open Job Numbers Process Invoicing and Follow Up on Invoices (BOSS SIR SAT and/or SAP):
- Register and open new job numbers in internal systems ensuring all required information is complete.
- Generate invoices and track payment status for each client notifying relevant stakeholders of delays or issues.
- Coordinate with the accounting department to resolve billing discrepancies or payment issues.
- Prepare regular invoicing and workflow reports to maintain transparency and control.
- Maintain Databases and Internal Systems (Pricelist in BOSS and /or SAP):
- Regularly update product service pricing and commercial condition information in internal systems.
- Verify the accuracy and consistency of data to ensure it reflects actual business operations.
- Coordinate with sales finance and operations teams to integrate relevant changes or updates.
- Generate reports and data analyses as needed to support decision-making.
- Manage and Archive Digital Documentation:
- Organize and maintain digital documents systematically for easy access and retrieval.
- Ensure compliance with internal storage policies and information confidentiality standards.
- Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.
Qualifications :
- Bachelors degree in administration Secretarial Studies or similar.
- Advanced proficiency in office tools (Excel Outlook PowerPoint Word).
- Advanced proficiency in Windows-based applications.
- Good command of the English language (B2)
Additional Information :
Why SGS
- Global and very stable company world leader in the TIC (Testing Inspection and Certification) industry.
- Flexible schedule and hybrid model.
- SGS university and Campus for continuos learning options.
- Multinational environment where you will work with colleagues from multiple continents.
- Benefits platform.
Join Us: At SGS we believe in innovation collaboration and continuous improvement. We offer a supportive and inclusive work environment that encourages professional growth and personal development.
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
We are SGS the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and ... View more
