Data Architect & Registrar (fmd)

Role Purpose:

Join BBIS as the digital backbone of our international community.As our Data Architect & Registrar you act as the essential bridge between our diverse academic programs and high-precision administrative operations. You dont just manage data; you design a future-ready ecosystem where information is trusted secure and actively used to ensure both pedagogical success and operational excellence across the entire school.

Success Factors:

• Operational Excellence: You establish a scalable automated data infrastructure that eliminates friction and administrative burdens.

• Integrity & Trust: You ensure 100% reliable student records as the institutional authority for data integrity providing high-quality reporting and uncompromising GDPR compliance.

• Strategic Synergy: You align academic administrative and admissions teams through optimized master scheduling and seamless system integrations.

• Empowerment: You foster a modern ethical data culture that transforms information into a powerful tool for informed decision-making.

• Data Architecture & Integration: Support the governance of the whole-school system ecosystem (iSAMS Personio etc.) oversee system upgrades and testing cycles and drive process automation and ensure seamless data integration in close partnership with the IT team.

• Registrar & Student Records: Manage the full student record lifecycle (enrollment to transcripts) ensure GDPR compliance oversee system permissions and parent-facing platforms and support families with timely documentation.

• Master Scheduling: Support the creation maintenance and ongoing adjustment of the master academic schedule optimizing resource allocation and logistics (exams events rosters) in collaboration with division principals.

• Reporting & Insights: Assist in the coordination of academic reporting cycles ensure data integrity for grade verification and support divisions in the use of data to ensure adequate support and resourcing for student need.

• Data Culture & Literacy: Maintain shared data standards promote ethical data practices and develop training materials to enhance data literacy among staff.

• Operational Strategy: Optimize data processes for scheduling resource allocation staffing and facilities. Translate departmental needs into system solutions and support cross-functional initiatives.

• Professional Experience: Solid background in Registrar operations Data Architecture or Institutional Systems Management. Experience with Student Information Systems (SIS) and academic scheduling/timetabling is essential.

• Technical Expertise: Deep knowledge of iSAMS Schools Buddy OpenApply ManageBac Seesaw Toddle Reach SAP B1 Power BI Personio.

• Compliance & Precision: Expertise in GDPR (European/German) and a track record of maintaining high-precision auditable records with absolute discretion.

• Systems Thinking: Strong digital fluency and a process-design mindset. You are an agile problem solver with a proven track record of translating complex academic needs into automated efficient technical workflows.

• Communication & Education: Excellent collaboration skills to work across divisions. A background in (international) education is preferred.

• Strategic Influence: A senior specialist role with high functional authority to shape the digital and operational landscape of a leading international school.

• Meaningful Innovation: The chance to apply advanced data architecture and automation skills in a purpose-led environment that directly impacts global education.

• Professional Growth: Opportunity for continuous development within the international IB network and a technology-rich evolving ecosystem.

• Collaborative Environment: A position at the heart of the school working closely with leadership and a supportive IT team on our unique forest campus near Berlin.

• Having an impact. With professional competence and enthusiasm we are improving day by day the educational level and you too can have an impact on this ride.
• Using our professional trainingto prepare you optimally for your task.
• Pushing boundaries. Everyone is equally important and works together on uncharted challenges alongside inspiring colleagues from all over the world.
• Having fun at work and beyond.Joining our team events theres always something to celebrate! Or using our fitness offers to get balanced.
• Feeling at home.Enjoying our green campus our relocation service and the international open-minded community.

• Online Application (including CV or Professional Business Profile e.g. LinkedIn)
• Video-interview (ca. 45 minutes)
• On-Site Interview (ca. 60 minutes)
• Optional Reference Check (ideally send 2 professional references in your application)
• Mandatory Compliance Documents - Submission of required compliance documents (incl. Measles
• Protection Police Clearance/Extended Criminal Records Check Child Protection Training etc.)
• Feedback and / or Offer