Senior Officer Meeting Administration (post level 9) Meeting Administration (Job ID 6396)
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Job Location:
Bloemfontein - South Africa
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.
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Duties and responsibilities:
Deliver professional secretariat services to statutory and management committees including agenda compilation minute-taking and the timely distribution of meeting documentation to support effective and compliant governance processes.
Coordinate and manage all meeting logistics including venues catering and technical arrangements to ensure the seamless execution of meetings.
Facilitate effective meeting processes including round robins nomination and election procedures and the accurate flow of recommendations to relevant decision-making structures.
Maintain and update meeting management systems (e.g. SharePoint and Meeting Web) and ensure accurate secure record-keeping of all meeting documentation including sound recordings.
Monitor and coordinate committee memberships and contribute to the implementation of governance policies procedures and related correspondence.
Inherent Job Requirements:
A relevant bachelors degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a three-year national diploma on NQF Level 6 (attach a copy).
Minimum of two (2) years proven relevant experience in meeting administration compiling agendas and taking minutes.
Demonstrated knowledge of meeting procedures.
Recommendations:
Relevant knowledge and experience in the Higher Education environment.
Proficient experience with MS -Office programmes.
Typing Skills.
Requirements
Key Competencies Required:
Results-Oriented:
- The ability to be reliable responsible dependable and to fulfil obligations.
- The ability to deal calmly and effectively with high stress situations.
Strategic Thinking:
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation collaboration and working with close supervision.
Required Documents
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).
Assumption of duties:
1 June 2026 or as soon as possible.
Closing date:
10 April 2026
Salary:
The salary is available on request.
Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.
Enquiries:
For enquiries please feel free to contact or email . Additionally kindly contact / 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.
Required Experience:
Junior IC
