Capital Planning and Space Management Assistant

True North

As the largest post-secondary institution in northern Alberta Northwestern Polytechnic is a natural point of convergence for knowledge skills creativity and to spark and empower success NWPs mission is geared towards both individual and collective progress. NWP offers a wide variety of engaging and in-demand academic programs in certificates diplomas apprenticeships and exist wholeheartedly for the domestic and international students who call our campuses home the distinctive communities and industries we serve and the staff and faculty who honour us with their expertise and insights every our potential as one of Albertas newest polytechnics is ever-growing we recognize the importance of having authentic and highly effective contributors by our side. We are currently recruiting individuals who are inspired by opportunity driven by results and aligned to NWPs core values of being responsive innovative and connected.

The Role Facilities Maintenance and Operations (FMO) is seeking a Capital Planning and Space Management Assistant for a casual employment term from April 27 2026 August 31 2026. Duties may include:

1. Project Assistance
   1. Monitoring the daily progress of projects including tracking project costs
   2. Enter purchase requisitions for approval and track all project financials
   3. Organizing reports invoices contracts and other financial files for easy access
   4. Recording project team meeting minutes and action items
   5. Communication with external and internal stakeholders
2. Capital Planning & Asset Coordination
   1. Communication with Departments on capital asset requests and procedures
   2. Preparation of documents and reports for Capital and Space Management Office
   3. Entry of approved budgets into the Evergreen Manager
   4. Assist with Facilities Capital Master Planning process
3. Space Management
   1. Assist with functional space planning
   2. Review office allocation and space requests
   3. Coordinate approved furniture and equipment moves within departments as required
4. Enterprise Risk Management
   1. Assist with risk assessments
   2. Follow up on risk mitigation action plans
   3. Provide administrative support to Manager Enterprise Risk and OH&S Risk Officer as needed
5. Other Duties
   1. Other administrative duties as requested by the Capital and Space Management Office for the day-to-day operations of the FMO department
   2. Facilities Assistant duties and cover-off with the Admin of the FMO Director
   3. Travel to Fairview and Beaverlodge may be required

Hours for this role are Monday to Friday 8:30 AM 4:30 PM. Hourly rate is $22 per hour.

What We Offer

Finding your fit in one of our specialized schools or departments means a bright future with competitive compensation attractive benefits packages reliable networks high quality of life and unparalleled learning community you are looking to transform the post-secondary landscape with polytechnic education research and partnerships Northwestern Polytechnic is your employer of choice.

Job Requirements The successful candidate will be a current post-secondary student with some related experience who will be returning to full-time studies in September. Necessary skills and attributes to be successful in this role include:

• Knowledge in Microsoft Office applications such as Word Excel PowerPoint and Outlook;
• Strong organizational and multi-tasking skills;
• Excellent communication and interpersonal skills;
• Excellent critical-thinking and problem-solving skills;
• Ability to learn quickly and work in a fast-paced environment;
• Ability to build strong relationships across the organization; and
• A high level of integrity confidentiality professionalism and accountability.

How to Apply

Only applications received electronically via the NWP website will be considered.

We review all applications to select candidates whose qualifications and experience most closely meet our needs.

Only applicants selected for interviews will be contacted. For general inquiries please contact HR at

Thank you for applying to NWP!