Sales Coordinator, Foundation

Starkville, MS - USA

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Function:

The Sales Coordinator supports the Vice Presidents Office by managing administrative tasks coordinating client communications and assisting with the booking and execution of events at The Mill at Mississippi State University. This role serves as a key liaison between clients the events team and internal departments to ensure a seamless sales process from inquiry through event execution.

Salary Grade:13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

Sales & Client Support:
Respond to incoming sales inquiries via phone email walk ins and online platforms in a timely and professional manner
Creates proposals contracts and follow-up communications
Schedule site tours and client meetings
Maintain accurate client records and sales activity in the Delphi
Prepare sales materials presentations and event proposals
Event Coordination Support:
Communicate contract event details with event coordinator(s) once contracts are secured
Help track event timelines payments and documentation
Administrative & Reporting Duties:
Generate sales reports forecasts and event calendars
Track leads tentative bookings and confirmed events
Assist with contract processing deposits and invoicing
Work closely with the Charlestowne Hotel Sales staff for prospective clients & current
Maintain organized digital and physical filing systems
Other duties as assigned
Marketing & Business Development Support:
Assist with sales campaigns promotions and client outreach efforts
Update sales collateral rate sheets and promotional materials
Support trade shows open houses and networking events

Minimum Qualifications:

Bachelors degree (Communications Marketing and/or General Business)
13 years of experience in sales coordination hospitality events or a related field

ABDs or degree pending considered (all but DISS):

Preferred Qualifications:

Experience in an events center hotel convention center or hospitality environment
Familiarity with Square and Delphi event management software
Customer service or sales background

Knowledge Skills and Abilities:

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Knowledge and understanding of meeting and event planning principles requirements procedures and available resources
Skill in organizing resources and establishing priorities
Ability to develop plan and implement short- and long-range goals
Knowledge of conference facilities technology and equipment
Ability to create compose and edit written materials
Ability to investigate and analyze information and draw conclusions
Knowledge of finance accounting budgeting and cost control procedures
Knowledge of public institution purchasing principles procedures regulations and standards
Ability to perform complex tasks and to prioritize multiple projects
Customer service and relationship building skills

Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office and Excel
Ability to work evenings and weekends as needed for events
Some travel required (Examples: MASE Conferences MSAE Lunch-n-learns and area sales calls)

Working Conditions and Physical Effort

- Occasional and/or light lifting required. Limited exposure to elements such as heat cold noise dust dirt chemicals etc. but none to the point of being disagreeable. May involve minor safety hazards where likely result would be cuts bruises etc.
- Externally imposed deadlines; set and revised beyond ones control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines interactions involving emotional issues or stress on a regular basis.
- Job frequently requires sitting reaching talking hearing handling objects with hands and lifting up to 25 pounds
- Job occasionally requires standing walking stooping kneeling crouching crawling
- Vision requirements: Ability to see information in print and/or electronically
- Must be able to work occasional nights and weekends

Instructions for Applying:

Submit an online application along with a resume and cover letter.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment programs or activities based on race color ethnicity sex pregnancy religion national origin disability age sexual orientation genetic information status as a U.S. veteran or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance 231 Famous Maroon Band Street P.O. 6044 Mississippi State MS 39762 .

What do I do if I need an accommodation

In compliance with the ADA Amendments Act (ADA) if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity please contact the Department of Human Resources Management attel: or .

If you have any questions regarding this policy contact the Department of Human ResourcesManagement ator . Upon request sections of thisjob listing are available in large print and readers are available to assist the visually impaired.

Required Experience:

Position Function:The Sales Coordinator supports the Vice Presidents Office by managing administrative tasks coordinating client communications and assisting with the booking and execution of events at The Mill at Mississippi State University. This role serves as a key liaison between clients the ev...