Administrative Associate Wealth Management, Personal Wealth Division

Scottsdale, AZ - USA

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

About the Role

We are seeking a highly capable Administrative Associate to support a Senior Leader within the Personal Wealth Division (Wealth Management). This role goes beyond traditional administrative support and is best suited for someone who thrives as a strategic partner project manager and trusted advisor to executive leadership.

The successful candidate will function as a de facto ChiefofStaff helping drive priorities forward anticipate needs and ensure operational excellence across a fastpaced highvisibility business. This is a highimpact role supporting a leader responsible for a significant portion of the Wealth Management Advice organization.

What Youll Do

This role combines executive support with strategic coordination and project ownership.

Strategic & Executive Partnership

Serve as a trusted partner to senior leadership proactively identifying needs risks and priorities
Anticipate upcoming deliverables and prompt action (e.g. leadership meetings skiplevel interviews planning cycles)
Operate with sound judgment and discretion in a highly visible executive environment

Project & Program Management

Own planning and execution for leadership meetings offsites and on-site meetings
Develop agendas coordinate inputs across teams track followups and ensure readiness
Help sequence work manage timelines and keep initiatives moving forward

Advanced Administrative Support

Manage complex executivelevel calendars and coordinate across other admins
Independently resolve scheduling conflicts and logistics
Prepare leaders for meetings with accurate timely materials

Executive Communications & Presentations

Create and refine executivelevel PowerPoint presentations
Partner with the leader on messaging flow and content for leadership audiences
Ensure materials are polished accurate and ready for senior consumption

Tools & Operations

Manage expenses and administrative workflows (e.g. Concur)
Leverage Microsoft Office at an advanced level
Adopt new tools and AIenabled workflows as they are introduced across the enterprise

MustHave Capabilities

Senior executive administrative experience in a large corporate setting.
Strong project management ownership (agendas timelines coordination followthrough)
Strategic mindset able to think ahead challenge priorities and operate as a thought partner
Advanced PowerPoint skills with experience creating executive and leadership presentations
Expert calendar management in a complex fastmoving environment
Proven ability to work independently exercise judgment and manage ambiguity
High level of professionalism organization resilience and executive presence

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard we dont just have a missionwere on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Required Experience:

About the RoleWe are seeking a highly capable Administrative Associate to support a Senior Leader within the Personal Wealth Division (Wealth Management). This role goes beyond traditional administrative support and is best suited for someone who thrives as a strategic partner project manager and tr...