ExecutiveProject Co-Ordinator (Contract)

• Provides confidential administrative/executive support to the Director of Human Resources and Administration
• Responsible for exercising considerable judgement in managing the Director of Human Resources and Administrations schedule/calendar; schedules appointments co-ordinates meetings
• Develops implements and maintains Human Resources communication vehicles in keeping with the mission and values of the Association (e.g. intranet/shared resource files).
• Assists with the preparation of funding proposals and reports including the collection of data and information
• Supports Equity Diversity and Inclusion initiatives as required including supporting the implementation and maintenance of the workforce demographic survey and analysis and reporting of data
• Assists with preparing and monitoring HR budget lines
• Prepares billing and payment requests for invoicing purchase orders and payment requisitions as required
• Supports Human Resources and Administration Managers with project co-ordination for special projects/initiatives as required (e.g. psychological safety program updating of policies.
• Co-ordinates the collection of data and metrics for the Human Resources and Administration departments; analyzes data and produces reports as required
• Works with the Manager of Special Projects to implement and maintain the Association-wide Evaluation framework/system (through the Annual Program Report and other tools).
• Collects organizes and analyses evaluation metrics and information
• Creates reporting tools and dashboards for evaluation metrics

• In-depth knowledge of human resources/business administration normally acquired through the completion of an undergraduate university degree in a relevant field
• 3 to 5 years directly related work experience
• Advanced organizational and office administration skills
• Proven ability to write executive level correspondence reports briefing notes and other written material
• Expert level knowledge of current computer applications such as Microsoft Office Desktop Publishing Database software E-mail and Internet in a windows environment
• Demonstrated financial management skills
• Strong project management skills
• Working knowledge of data and evaluation systems
• Ability to maintain a high level of confidentiality and professionalism
• Ability to work under pressure and respond to changing priorities
• Highly detail oriented with a focus on quality and accuracy
• Ability to work in a diverse and multicultural environment
• Excellent interpersonal and oral communications skills.
• Must demonstrate strong initiative and must be goal-oriented

• Comprehensive Medical Vision and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employers contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days 1.5 Days Per Month Sick Leave 12 Paid Holidays Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits Maternity/Parental Leave Supplementary Employment Benefits Educational/Sabbatical Leave and Financial Assistance for Professional Development

YWCA Toronto transforms lives. As the citys largest multi-service womens organization we help women and gender diverse people escape violence move out of poverty and access safe affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Torontos COVID-19 Vaccination Policy all YWCA Toronto employees students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate before hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender-diverse people of all races ethnic origins religions abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process upon request to applicants with disabilities. If contacted please advise us if you require any accommodation. While we thank all candidates for their interest only those selected for an interview will be contacted.

YWCA Toronto may use AI-supported tools to assist with parts of the recruitment process; all hiring decisions are made by people and guided by our commitment to equity and fairness.

YWCA Toronto is a Scent-Sensitive Workplace.