IT Business Operations and Procurement Specialist
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Job Location:
Marshall County, WV - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
POSITION OVERVIEW
The IT Business Operations and Procurement Specialist is responsible for supporting IT planning and financial analysis purchasing inventory and asset lifecycle tracking invoice processing vendor coordination contract administration and software license compliance. This role partners closely with Helpdesk IT Engineering Accounting and Technology leadership to ensure timely acquisition accurate tracking compliant usage and cost-effective management of Streams technology resources across all offices.
PRIMARY RESPONSIBILITIES
Technology Purchasing & Fulfillment
- Independently forecast equipment needs based on headcount projections asset end-of-life schedule and planned department needs.
- Prepare requirements compare pricing/options and obtain required approvals from managers/partners.
- Create purchase orders (or equivalent) place orders track shipping receive goods and coordinate handoff to deployment teams to meet deadlines.
- Maintain supplier records and support purchasing standards/procedures to drive consistency and auditability.
- Maintain accurate purchasing documentation (quotes approvals PO references packing slips) to support accounting and audit requests.
Asset Management (Hardware Network Gear Peripherals)
- Create the process for managing all IT assets (hardware network gear software and peripherals)
- Own the asset lifecycle from receipt to end-of-life: tagging/naming assignment warranty status valuation refresh/retirement and secure disposition.
- Ensure the asset database remains current and accurate; coordinate with IT teams on changes (moves/adds/changes).
- Lead periodic spot checks/audits and reconcile variances document root cause and corrective actions.
- Manage minimum stock levels (laptops/docks/monitors/ cameras/ headsets/phones) shipping/returns RMA processing and secure storage controls.
- Produce timely asset reports for Accounting and leadership (inventory valuation assignment lists refresh planning loss/damage summaries).
Payables Processing & Reconciliation
- Partner with accounting to streamline and drive process improvement for the technology invoicing process.
- Process invoices for Technology purchases and recurring services; validate invoice accuracy against quotes/POs/receiving records.
- Code invoices appropriately and partner with Accounting to ensure on-time payments and accurate departmental/entity allocation.
- Reconcile corporate card and other statements to purchase records; resolve discrepancies and track credits/returns.
- Track and report on payment timeliness; investigate payment inquiries.
Vendor Management & Coordination
- Manage vendors once onboard serving as a primary point of contact for selected vendors; coordinate vendor activities (orders renewals deliveries escalations).
- Track vendor performance and support service-level expectations (delivery timelines contract terms support responsiveness).
- Support vendor onboarding and offboarding activities. Maintain vendor master information (contacts account IDs portals billing cadence).
- Monitor and manage service accounts associated with vendors and procurement activities.
Contract Management & Renewals
- Support negotiation processing and administration of Technology-related contracts (e.g. software licensing telecom business machines hardware maintenance professional services). Coordinate IT contract review activities with Legal Accounting and appropriate sign-offs.
- Track and manage SOWs MSAs change orders renewal dates advance notice periods and key contractual obligations; prepare renewal/termination notices as needed. Maintain changes in Stream contact information with vendors.
- Monitor contract spend against commitments and assist leaders with forecasting and budget planning.
- Ensure services are delivered as contracted and help address vendor non-performance.
Subscription Management/Compliance
- Track software subscription assignments for selected products. Audit these assignments as appropriate and provide reports as required for management and auditors.
IT Finance Support
- Support leaders with analyzing department CAPEX and OPEX spend and variances.
- Support leaders with budget vs actuals analysis by tracking costs.
Qualifications :
- Bachelors degree or four years of relevant experience
- 3 years of experience in an IT business operations role working with technology vendors and managing the technology procurement process
- 2 years of experience with IT accounting including general ledger accounting expense coding variance analysis CAPEX/OPEX etc.
- Working knowledge of procurement life cycle IT asset life cycle and periodic audits
- Excellent communication skills (both verbal & written)
- Strong organizational skills
- Solid financial management acumen
- Technical writing skills
- Proficiency with Microsoft Word Excel PowerPoint and Outlook applications and mobile apps
- Experience or familiarity of various technology solutions (software hardware subscriptions)
- Hands on experience with Workday FIN is a plus
Additional Information :
Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity race religion sexual orientation gender identity age national origin disability military status or any other reason prohibited by law.
Stream Realty Partners offers competitive salaries bonuses medical/dental/vision insurance pharmacy benefits health savings account flexible spending accounts 401(k) plan with company matching PTO and holiday pay. Individual compensation packages are based on various factors unique to each candidate including skill set experience qualifications location and other job-related reasons.
To apply for a position please visit our website at
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
ABOUT STREAM REALTY PARTNERS Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 215+ million square feet of assignments and more than $5.8 billion in annual transactions, we are one of t ... View more
