Office Specialist
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
OfficeSpecialist
Office Specialists play a vital role in keeping the DVS team supported motivated and operating smoothly. They are proactive problem-solvers who can think quickly manage conflicts effectively and promote a strong sense of teamwork. This role requires the ability to successfully balance multiple responsibilities including scheduling appointments managing paperwork and ensuring supplies and equipment are consistently stocked and organized.
By fostering a positive calm and welcoming work environment Office Specialists help create a space where staff can be productive collaborative and creative. Strong communication skills are essential as they serve as a key point of contact for team members as well as external partners such as parents educators and community leaders.
Emphasis: Team Experience
The Office Specialist focused on team experience is responsible for enhancing staff morale and supporting a collaborative people-centered workplace. This includes planning and organizing team functions assisting staff with student-related activities ensuring access to necessary supplies and coordinating with outside vendors and volunteers. This role also provides support to the health office as needed.
Working closely with the COO this Office Specialist helps ensure that policies and procedures reflect a positive people-first environment aligned with the organizations vision.
Prepare and maintain the staff lounge for events such as Parent-Teacher Conferences (meals snacks and setup)
Plan and organize team lunches staff events and monthly appreciation activities
Coordinate all PTL activities including communication between the school and PTL teacher coordination for awards distribution of notices and preparation of certificates
Oversee the school picture process from scheduling to completion
Manage special printing and laminating requests for staff
Coordinate and support volunteer programs
Plan organize and decorate for school-wide events and holidays (e.g. Open House End-of-Year Celebrations Veterans Day Valentines Day Read Across America)
Essential Qualifications
High school diploma or GED
Level 1 IVP DPS issued Fingerprint Clearance Card
Required Experience:
IC
