Office Manager Facility Manager
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Position Purpose:
The main goal of the Office Manager / Facility Manager is to ensure that the Boston VNA office operates smoothly and efficiently providing a safe sustainable and thriving work environment for employees and visitors. This role oversees the office space and directs effective corporate-wide administrative support services and proper and efficient use of office space overseeing also any capital project/renovation projects within an assigned VNA office.
Primary Duties/Responsibilities:
- Manage the operations of the assigned office and potential outdoor surroundings: office space mailroom kitchen meeting and training rooms outsourced cleaners greeting visitors etc.
- Supervise mentor train and coach the office staff (receptionist).
- Maintain active liaison and assist Procurement and vendors in coordinating purchases and deliverables appropriate and within budgetary guidelines and service contracts from outside service when needed.
- Manage the Health and Safety committee for the office assigned and ensure a safe environment for all employees.
- Oversee office supplies and equipment purchases maintain proper stock levels and all archiving initiatives for the assigned facility.
- In collaboration with the VNA Communications department make appropriate adjustments to the workplace to integrate Companys branding elements in the office.
- Oversee manage and maintain ID Badge/Access Card System/Security and reporting System.
- Manage departmental requests through the Building Management team and third party vendors.
- Oversee Conference room/Training Room Management at the Corporate Office and surrounding sites when needed.
- Oversee audio visual multi-functional devices and lighting systems and diagnose/troubleshoot when needed.
- Maintain space planning and seating chart in collaboration with the Head of office and Department leads.
- Manage capital projects and small projects related to space planning build outs renovations and related moves of offices in the assigned office location.
- Work with Procurement in RFP processes for service contracts pertaining to maintenance and/or project-related items.
- Work with building property manager to ensure the office is safely and adequately maintained (e.g ensure proper functioning of HVAC maintain a satisfactory condition of the office and make appropriate decisions / repair or replacement requests recommend maintenance mechanical electrical and facility design modifications be the emergency contact for building management).
- Develop and implement initiatives to create a sustainable office environment in order to comply with Company purpose and values.
- Participate in diverse committees related to employee engagement and activities for the assigned office including ways to collaborate with other VNA office locations.
- Responsible for preparing expense reports monthly accrual reports variances operations reports reconciliation reports creating and maintaining the annual budget for the scope of responsibilities.
- Other responsibilities assigned by the manager.
Work Environment:
- This position is located in Downtown Boston and it is an in-office position five (5) days a week.
Qualifications :
Education/Experience/Background:
- Bachelors Degree in related field or equivalent work experience.
- A minimum of 7 years a corporate office with over 120 employees.
- Experience in managing office projects and small team.
Knowledge/Skills/Abilities:
- Strong understanding of Building Operations: Prepare and maintain service contracts coordinate all necessary moves minor and capital projects.
- Excellent organizational skills for coordinating all moves space planning and layouts.
- Experience in managing a budget.
- Knowledge and working experience in archiving.
- Ability to communicate effectively with internal/external clients.
- Strong organizational skills attention to detail have the ability to prioritize and focus on areas of significant impact.
- Project Management skills.
- Ability to work in a team environment.
- Excellent working knowledge of the Google Platform tools (Sheets docs slides) or the equivalent with Microsoft.
- Customer-first orientation.
Required Certification/Licenses/Training:
- Facilities Management Administrator (FMA) Designation a plus.
Additional Information :
Pay Range: $100000 to $110000 Per Year.
Benefits: Veolias comprehensive benefits package includes paid time off policies as well as health dental vision life insurance savings accounts tuition reimbursement paid volunteering and addition employees are also entitled to participate in an employer sponsored 401(k) plan to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.
Disclaimer: The salary other compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time subject to applicable law.
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
Veolia aims to be the benchmark company for ecological transformation. Our mission to Resource the world demonstrates the unwavering commitment of our 220,000 employees to creating a positive impact for our planet. By joining Veolia Water Technologies, not only will you become a Re ... View more
