AccountantARAP Onsite (Urgent Need)
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Job Location:
San Diego, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Job Title -Accountant/AR/AP
Job Location -San Diego California
Duration: 6 Months
Job Description -
Role will support daytoday accounting billing accounts receivable AP processing and close activities. This role is highly hands-on and will work across multiple systems (QuickBooks Maxio Salesforce JPMorgan and SharePoint) to ensure timely invoicing cash application reconciliations reporting and monthend close support. The role will closely partner with internal stakeholders GBS and downstream accounting teams to maintain operational stability.
Key Responsibilities
Revenue Billing & Accounts Receivable
- Prepare and processmonthly and weekly invoicingfor subscription and hardware revenue usingQuickBooks Maxio and Salesforce
- Supportnew deal invoicingand processing of new opportunities including transaction configuration in Maxio and alignment with Salesforce data
- Performmanual hardware invoicingand resolve billing exceptions
- Monitor and manage the sharedAR inbox responding to customer inquiries related to invoices POs contracts payment status and account updates
- Apply customer cash receipts and research discrepancies usingQuickBooks and JPMorgan bank data
- Supportexpired transaction reviewsand follow up on unresolved billing or payment issues
Cash Banking & Reconciliations
- Performweekly bank reconciliationsusing QuickBooks and JPMorgan extracts
- Identify and supportintrabusiness unit cash transfers including researching misdirected payments and coordinating entries
- Track expected customer payments and coordinate with stakeholders on payment timing and resolution
Reporting & Compliance Support
- Prepare and submitmonthly sales and operational reports including:
- Sales reporting
- State sales tax reporting using custom QuickBooks reports and Excel templates
- SupportCanada-related reporting activities(sales reporting deferred revenue schedules manual billings and cash application) as part of transition readiness
- Assist with annualproperty tax 1099s and verification activitiesas needed
Month-End Close Support
- Record and support close entries including:
- Deferred revenue
- Royalties
- Prepaids and amortization
- Commissions
- System load entries
- Assist withday1 flash reportingand post-close support
- Ensure documentation is saved and maintained in SharePoint and close support folders
Systems & Process Support
- Work across multiple finance and operations systems including:
- QuickBooks (US & Canada)
- Maxio
- Salesforce
- JPMorgan banking tools
- SharePoint
Required Skills & Experience
- 35 years of experience inaccounting operations AR billing or finance support
- Hands-on experience withQuickBooksand accounting under US GAAP (required); Maxio and Salesforce experience strongly preferred
- Comfort working inmanual transition-state environmentswith evolving processes
- Strong attention to detail and ability to manage recurring deadlines (weekly and monthly)
- Solid communication skills for customer internal and crossfunctional interactions
- Proficiency in Excel and shared documentation tools (SharePoint)
Preferred Qualifications
- Bachelors degree in Accounting and/or CPA
Experience supportingSaaS or subscription-based revenue models - Exposure tomonth-end closein a multi-entity environment
- Experience working withbank reconciliations and cash application
- Background supporting ERP or finance transformation projects is a plus
Success in This Role Looks Like
- Accurate and timely invoicing and cash application
- Minimal AR backlog and responsive customer communication
- Clean bank reconciliations and reliable reporting
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
