Executive Administrative Assistant

Koniag Professional Services LLC a Koniag Government Services company is seeking an Executive Administrative Assistant to support KPS and our government customer in Washington offer competitive compensation and an extraordinary benefits package including health dental and vision insurance 401K with company matching flexible spending accounts paid holidays three weeks paid time off and Office of Cybersecurity Energy Security and Emergency Response (CESER) address emerging threats while protecting Americas energy infrastructure from cyber physical and natural hazard risks. CESER leadership maintains critical communications with department leaders energy sector stakeholders White House officials legislative staff and foreign dignitaries. This position provides comprehensive daily administrative support to one or more senior-level managers or department heads within CESER including the Director Principal Deputy Director Chief Operating Officer and Division Deputy Directors. The role maintains a consistent presence at the CESER Front Desk during regular business hours serving as the primary point of contact while executing core administrative functions across Administration Management Executive Administrative Functions Executive Scheduling and Executive Timekeeping Management to support CESERs critical national security Responsibilities:Core Administrative Functions:Provide comprehensive daily administrative support to one or more senior-level managers or department headsMaintain consistent presence at CESER Front Desk during regular business hours (8:00 AM - 5:30 PM) acting as primary point of contactExecute core administrative functions across four key areas:Administration ManagementExecutive Administrative FunctionsExecutive SchedulingExecutive Timekeeping ManagementMeeting and Documentation Management:Record organize and distribute meeting minutes for assigned executives and teamsPrepare correspondence reports memoranda spreadsheets and presentations using MS Office SuiteReview documents for proper format grammar and accuracy before signaturesSend thank you emails to presenters and special attendees within 3 business days following meetingsRoutine Administrative Support:Manage routine administrative tasks on continuous basis to support departmental missionsCoordinate official travel in compliance with Federal Travel Regulations (FTR)Provide asset tracking and management supportCoordinate secured meetings and eventsHandle reception duties including answering telephones greeting visitors and managing visitor policiesMonitor and track correspondence to ensure suspense requirements are metMaintain filing systems and databases in accordance with approved guidelinesOperational Support:Arrange conference rooms teleconference lines and transportation for meetingsPerform setup for Video Teleconferences (VTCs)Handle routine duplication and coordinate with DOE Reproduction for larger jobsMaintain inventory of office supplies and Government Furnished Equipment (GFE)Submit travel vouchers within 5 business days of travel conclusionRequired Qualifications:Education:Bachelors degree in Business Organizational Communications Political Science Management or related field from an accredited college or universityAdvanced degrees may be substituted for years of experience requiredExperience:Minimum 6 years of total professional experienceAt least 5 years of relevant Government work experienceExperience in executive-level administrative support preferably supporting senior management officials equivalent to Senior Executive Service/GS-15 level and aboveTechnical Skills:Proficiency working in MS Windows environmentAdvanced proficiency in MS Office Suite (Word Excel PowerPoint Outlook)Ability to draft Word documents and PowerPoint presentations for federal reviewAbility to utilize Excel to track and review data and perform analysis for federal useKnowledge of Concur Government Edition for travel management services preferredCore Competencies:Demonstrated ability to be self-directed and take initiativeAbility to anticipate and address needs proactivelyProven ability to see projects through to completionAbility to follow oral and written directions to complete assigned dutiesStrong organizational and time management skillsApplicable Skills:Strong written and verbal communications skillsMultitasking capabilitiesProblem-solving abilitiesPrioritization of tasksAbility to effectively interact with staff and constituentsCommunication Requirements:Ability to read write understand and communicate fluently in EnglishEnglish shall be the only language used for all business transactionsSecurity Requirements:U.S. citizenship required (or lawfully admitted permanent resident with appropriate immigration documentation)Must pass background investigation for Personal Identity Verification (PIV) cardAbility to handle sensitive information with appropriate discretionMust pass background investigation for PIV card accessPreferred Prior Experience:Correspondence ManagementC-Suite Task ManagementPrior experience with DOE preferred but not requiredPerformance Standards:Work products require no more than 3 iterations to completeMaintain indexed decision logs for all actionsProvide uninterrupted front desk coverage during business hoursSubmit travel vouchers within 5 business days of completionDeliver meeting minutes within 24 hours of meeting completionOur Equal Employment Opportunity PolicyThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race color religion creed ethnicity sex sexual orientation gender or gender identity (except where gender is a bona fide occupational qualification) national origin or ancestry age disability citizenship military/veteran status marital status genetic information or any other characteristic protected by applicable federal state or local law. We are committed to equal employment opportunity in all decisions related to employment promotion wages benefits and all other privileges terms and conditions of company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website please get in touch with Heaven Wood via e-mail by calling to request Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical professional and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers employees and native communities. For more information please Opportunity Employer/Veterans/ Preference in accordance with Public Law 88-352