Job Title: Administrative Assistant Exemption Status: Nonexempt

to Asst. Superintendent

Reports to: Asst. Superintendent Date Revised: March 2026

Dept./School: Central Office

Primary Purpose:

Work under minimum supervision to provide advanced clerical services to the cabinet-level administrator assigned. Handle confidential information and engage in frequent contact with all levels of district employees outside agencies and the general public.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of school district organization operations and administrative policies

Ability to read and comprehend instructions correspondence and memos

Ability to make independent decisions regarding planning organizing and scheduling

Excellent public relations organization communication and interpersonal skills

Ability to use software to develop spreadsheets perform data analysis and do word processing

Ability to multi-task numerous complex administrative activities

Experience:

3 years or more advanced secretarial experience with extensive contact with people

Major Responsibilities and Duties:

Clerical Support

1. Prepare correspondence forms manuals reports presentations and other documents for the administrator assigned.
2. Schedule appointments and maintain the administrators calendar.
3. Set up meetings including reserving the venue preparing materials and arranging for refreshments and catering as needed.
4. Make travel arrangements including making hotel reservations and turning in conference registration forms.

Reception and Phones

1. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators.

Policy Reports and Correspondence

1. Compile pertinent data used to prepare various required state and local reports.
2. Prepare purchase orders and payment authorizations as directed.
3. Compile maintain and file all reports records and other documents as required.

Other

1. Comply with policies established by federal and state laws and regulations and local board policy.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.