Administrative Assistant

Primary Function:

The Administrative Assistant will provide clerical support with minimal supervision as well as support service to the Dashiell engineering projectmanagement and field service teams.

Duties & Responsibilities:

Employee may be called upon to perform any or all of the following functions:

• Prepare transmittal package to be distributed to clients which includes: typing transmittal letters managing drawing lists following up with reminders.
• Scanning and filing checklists and drawings.
• Use of the document management system that records the receipt of and submission of Dashiell drawings vendor drawings and subcontractor drawings
• Track all vendor drawings and monitor status updates
• Track comments received and initiate reminders from internal engineers and external clients
• Responsible for monthly departmental credit card logs/expense reports; distribute to teams compile and check validity of information submitted collect backup documents
• Coordinate the scheduling and set up of in-house training seminars and meetings including lunch arrangements for large groups and holiday events
• Coordinate new hire on boarding tasks
• Ability to wear multiple hats supporting allDashielldepartments
• Make travel arrangements as required and update travel calendar
• Perform engineering support tasks and general office duties such as answering the phone accepting packages sorting/distributing mail and ordering supplies
• Ability to lift 10lbs on a regular basis and up to 25lbs when necessary
• Ability to stand for long periods of time
• Other duties as required

Minimum Qualifications / Experience:

High school diploma or equivalent is required. Associates or Bachelors degree in Business or equivalent field is preferred. Three or more years of administrative support experience is required; experience in the construction industry is preferred.

Skills:

• Demonstrated proficiency with Microsoft Office Suite (Outlook Word Excel)
• Demonstrated attention to detail to accurately complete tasks
• Ability to define problems collect data establish facts and draw valid conclusions
• Proven communication skills both oral and written to convey thoughts ideas and facts to a diverse group of individuals including administrators technicians sales and senior management
• Ability to prioritize and work in a fast-paced environment to meet all deadlines
• Ability to work effectively in a team-based environment
• Flexibility for occasional overtime
• Take personal responsibility for the quality and accuracy of his/her work

• This position requires minimal physical effort.
• Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day
• While performing the duties of this job the employee will primarily work indoors with occasional outdoor exposure to year around weather conditions and noise.
• Must be able and willing to travel overnight for trainings and/or meetings as required (10%)
• Working extended hours including weekends may be required periodically.
• May occasionally lift up to 25 pounds at a time.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.

Equal Employment Opportunity:

Dashiell is an Equal Opportunity Employer. We do not discriminate on the basis of race religion color sex gender identity sexual orientation age non-disqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law.

Dashiell Corporation provides a competitive compensation and benefits package. The Company provides life insurance accidental death & dismemberment insurance long term disability insurance and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs with corresponding FSA or HSA dental vision supplemental life insurance short-term disability insurance critical illness insurance group accident insurance hospital indemnity insurance a 401(k) with immediate vesting and more!

Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters please.