Program Administrator, Jewish Studies
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.
Position Summary:
Under supervision of the director the program administrator in Jewish Studies is responsible for all front office functions and serves as the problem-solving point person for a variety of matters. They will also supports postdoctoral fellows faculty and serves as the face of the department to all visitors. They will coordinate many of the administrative functions for the program its faculty and special events activities and maintains the program website. The program administrator interacts daily with faculty students visitors other university staff and various individuals and organizations outside Rice University.
Ideal Candidate Statement
Ideal candidates should have strong verbal and written communication skills basic knowledge of managing budgets the ability to work well under pressure and manage multiple projects simultaneously.
Workplace Requirements
This position is exclusively on-site necessitating all duties to be performed in-person in the program office. PerRice policy 440 work arrangements may be subject to change.
Hiring Range:25 27$/HR This is a part-time non-exempt benefits eligible position approximately 20 hours per week.
Minimum Requirements:
- Bachelors Degree
- May substitute additional related experience above and beyond what is required on an equivalent year for year basis in lieu of the education requirement
- 1 year of related professional experience (not as a student or volunteer) in office administration and event planning and execution
Skills:
- Ability to learn new strategies
- Written and verbal communication skills
- Data analysis skills
- Ability to work well under pressure and manage multiple projects simultaneously.
- Good organizational and time management skills
- Knowledge of Microsoft Office suite
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Attention to detail
- Ability to develop program partnerships and funding sources
- Basic knowledge of managing budgets and developing financial plans
Preferences:
- Rice University experience
- Experience working in Rice University systems such as iO Expense and P2P modules Esther and CourseLeaf
Essential Functions:
- Administers the daily operations of the Jewish Studies program with general guidance of the Director of that program
- Plans and monitors budgets including endowment reporting to donors through DAR
- Maintains the programs website and all social media interactions
- Plans coordinates and executes events meetings and conferences for the program
- Schedules travel and accommodations for faculty and program visitors and reconciles all related expenses
- Provides administrative support to the program including travel courses and faculty summer research
- Assists with student recruitment; curriculum support; and manages scholarships and fellowships
- Recommends and implements outreach plans including communications events marketing conferences etc.
- OwlConnect/BBIS: maintains mailing lists email lists and runs bimonthly giving reports
- Branches(newsletter): solicits compiles and edits all pieces and manages distribution
- Jewish Studies Student Association: works with student board coordinates events and publicity assists with registration and all admin and support duties
- Performs all other duties as assigned
Additional Functions
- Processes faculty reimbursements
- Processes travel reimbursements and honoraria for guest speakers
- Supervises student assistants.
Rice University HR Benefits: Mission and Values:Mission and Values Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.
If you have any additional questions please email us at Thank you for your interest in employment with Rice University.
Required Experience:
Unclear Seniority
