Management Analyst (Office Administration)
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Job Location:
Huntsville, AL - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Opportunity
PeopleTec is currently seeking a Management Analyst (Office Administration)to support our Huntsville ALlocation.
The Management Analyst (Executive Administration) will provide critical support to multiple Office of the Under Secretary of Defense for Research & Engineering (OUSW (R&E) and U.S. Army Headquarters at Executive Director and Flag Officer equivalents by combining analytical expertise with executive assistance.This role involves providing high-level management analysis improving program performance managing day-to-day administrative functions and ensuring smooth communication between leadership internal teams and external stakeholders. The individual will facilitate program operations support senior management with administrative tasks and contribute to efficient program delivery through data-driven analysis.
Duties:
- Executive Support: Provide high-level administrative support to senior leaders including scheduling meetings managing calendars and coordinating travel arrangements.
- Communication Liaison: Serve as the point of contact between executives and internal/external stakeholders ensuring timely and accurate communication.
- Event Planning: Assist in planning and coordinating conferences briefings and other program-related events.
- Reporting & Documentation: Prepare reports briefings and presentations for senior leadership ensuring clarity in program status risks and performance indicators.
- Budget & Resource Management: Assist with the creation tracking and forecasting of budgets to ensure alignment with program goals. Identify budgetary issues and suggest solutions.
- Process Improvement: Identify opportunities to optimize program processes enhance efficiency and reduce costs.
- Compliance & Risk Management: Monitor adherence to program directives policies and relevant regulations. Contribute to risk management by identifying and mitigating program risks.
- Data Collection & Evaluation: Collect and analyze data to provide insights that support decision-making and program management strategies.
- Collaboration & Coordination: Work with cross-functional teams government entities contractors and stakeholders to ensure effective program execution and resolve issues as they arise.
- Document Management: Organize and maintain files correspondence and documentation for easy access and compliance with security protocols.
- Meeting Coordination: Arrange meetings prepare agendas take minutes and ensure follow-up actions are completed.
- Correspondence Drafting: Draft emails letters reports and other correspondence on behalf of senior management.
- Office Management: Oversee office supplies equipment and other resources to ensure smooth office operations.
- Program Analysis: Conduct ongoing analysis of program operations performance metrics and resource utilization. Identify inefficiencies and propose corrective actions.
Qualifications
Required Skills/Experience:
- Communication Skills: Excellent written and verbal communication skills capable of preparing clear and concise reports briefings and official correspondence.
- Problem-Solving: Ability to identify and resolve complex program management challenges.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Excel Word PowerPoint) and project management software (e.g. MS Project Primavera).
- Organizational Skills: Strong organizational skills to effectively manage multiple tasks projects and deadlines while maintaining accuracy.
- Administrative Support Skills: Experience in providing executive assistance including calendar management scheduling travel coordination and correspondence drafting.
- Must be proficient in Microsoft Suite of tools (e.g. Outlook Word Powerpoint Teams Excel) and the Defense Travel System (DTS).
- Ability to operate in a dynamic fast-paced environment and meet strict deadlines.
- Ability to multi-task and prioritize important competing tasks and information.
- Self-starter that needs little direction/guidance on what next steps are required with projects and demonstrate a strong attention to detail.
- Excellent verbal communication organizational and interpersonal skills.
- Ability to brief DoD senior leaders and influence decision-making.
- Flexible and positive attitude in the face of challenges and ambiguity.
- Ability to take initiative to better support the organization.
- Must have a current drivers license.
- Travel: 10%
- Must be a U.S. Citizen
- Active U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance or the ability to obtain one upon hire and the ability to maintain this clearance level during employment.
Education Requirements:
Bachelors Degree or higher from an accredited university in information technology business administration or related field for the performance of these duties.
Desired Skills:
- Engaged routinely with three and fourstar leadership offering executivelevel briefings recommendations and crossfunctional coordination across joint interagency and service components
- Experience with DoD Programs: Experience working within the Department of Defense or a related government agency particularly in defense acquisition and program management.
- Knowledge of Guam Defense Systems: Familiarity with defense systems in Guam military operations and logistics.
- Event Planning Experience: Experience in planning organizing and executing high-profile events or meetings is an asset.
Overview
People First. Technology Always.
PeopleTec Inc. is an employee-owned small business founded in Huntsville AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name PeopleTec was deliberately chosen to remind us of our core value system - our people. Our companys foundation was built on placing our employees and customers first. With an award-winning atmosphere we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec we value your long-term goals. Whether its through our continuing-education opportunities our robust training programs or our People First benefits package PeopleTec truly believes that our best investments are our people.
Come Experience It.
#cjpost #dpost
EEO Statement
PeopleTec Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability you may use the following email address and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec Inc.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age genetic information citizenship ancestry marital status protected veteran status disability status or any other status protected by federal state or local law. PeopleTec Inc. participates in E-Verify.
Required Experience:
IC
