Brokerage Administrator
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Job Location:
Marshall County, WV - USA
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
The Brokerage Administrator will focus exclusively on supporting Managing Directors and Senior Vice Presidents of both leasing (Landlord and Tenant Representation) functions in an administrative capacity. A brokerage administrator is responsible for managing administrative tasks and providing logistical support to a real estate brokerage team including tasks like maintaining client databases scheduling appointments preparing marketing materials tracking deals and coordinating communication between brokers clients and other stakeholders to ensure smooth operations. The ideal candidate will have a friendly personality strong customer service skills and the ability to multitask.
PRIMARY RESPONSIBILITIES
Transaction Support:
Provide support for Property Transition Form and Broker Deal Sheet data entry as directed.
Ensure all transaction documents are signed filed and compliant with legal and company standards.
Support accounts receivable reconciliation by tracking invoices verifying payments and following up with clients/customers to ensure timely payment of commission and miscellaneous expense invoices.
Monitor important contract dates and keep all parties informed of deadlines and milestones.
Administrative Support:
Schedule appointments maintain calendars arrange travel plans and coordinate meeting room reservations.
Track and organize specific property details to ensure data is consistently maintained in internal and external databases to keep portfolio records accurate.
Maintain lease and property files in a Microsoft Teams and SharePoint environment.
Maintain and update client and external broker information in the Capture CRM system. Record meeting notes and action items for Managing Directors.
Collaborate with the Marketing team to gather organize and distribute marketing materials. Ensure the Leasing team effectively utilizes the provided resources.
Partner with the Marketing team to curate and distribute client appreciation gifts as requested by brokerage teams.
Prepare market documents tour books property flyers brochures and other marketing materials as needed by brokerage teams.
Prepare compile and distribute notes for weekly team meetings.
Keep the team informed about relevant industry events and organizations (e.g. NAIOP Bisnow Red News). Maintain the Events and Engagement Calendar with upcoming industry events and client visits.
Process expense reports for brokers.
Assist with onboarding activities for new hires in collaboration with the departments hiring manager.
Provide occasional backup receptionist support.
Qualifications :
Bachelors Degree preferred.
Exceptional organizational skills with attention to detail and the ability to manage multiple priorities.
Excellent communication and interpersonal skills with a client-centered approach.
Ability to work independently and collaboratively in a fast-paced environment.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite including Word Excel PowerPoint Outlook Teams and SharePoint with the ability to learn new software.
Experienced with Adobe Acrobat.
Additional Information :
#LI-Onsite #LI-CF2
Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity race religion sexual orientation gender identity age national origin disability military status or any other reason prohibited by law.
Stream Realty Partners offers competitive salaries bonuses medical/dental/vision insurance pharmacy benefits health savings account flexible spending accounts 401(k) plan with company matching PTO and holiday pay. Individual compensation packages are based on various factors unique to each candidate including skill set experience qualifications location and other job-related reasons.
To apply for a position please visit our website at
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
ABOUT STREAM REALTY PARTNERS Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 215+ million square feet of assignments and more than $5.8 billion in annual transactions, we are one of t ... View more
