Accounts Payable Clerk

Crownis one of the worlds largest material handling companies with a reputation for award-winning product design advanced engineering & technology as well as superior after-sales service. For 80 years Crowns business philosophy has utilised vertically integrated processes to design manufacture and distribute forward-thinking innovative solutions that improve customers productivity and operating efficiency. Crown produces a broad range offorkliftsbatteries and chargersas well asautomation solutionsandfleet management technologies andwarehouse solutions products and design services.

Since its founding in 1945 the family-owned company has placed the customer at the heart of its business. This commitment is reflected in its brand promise:When every minute matters customers can count on Crown to keep their businesses moving.

An excellent opportunity has arisen for an Accounts Payable Clerk in a strongly growing business based full-time in our Basingstoke office.

The advertised Accounts Payable Clerk role will sit alongside the existing Accounts Payable Clerk and have shared responsibility between the two employees of the tasks listed below.

Process purchase invoices and credit notes through Vantage PTP and Baan

• Process intercompany invoices and credit notes through Vantage PTP and Baan
• Review of employee credit card expenses on a monthly basis
• Administration of engineers expenses on a monthly basis
• Process Bacs and manual payments in Baan and banking platform ensuring approvals in line with DOA
• Post and allocate payments in Baan
• Monthly reconciliation of supplier accounts to supplier statements
• Respond to AP queries and resolve discrepancies with suppliers
• Set up new and maintain suppliers
• AP month end and year end processing including but not limited to

  • Reconcile AP ledger to the GL

  • Run AP aged creditor listing and clear debit balances
  • General overhead accruals and prepayment postings
  • Intercompany reconciliations on a monthly basis
  • Assist with audit matters

• Assist with AP payments forecast and manage payments to targets
• Comply with policies procedures and internal controls including DOA (approval authorities)
• Maintain AP records and ensure processes are documented and kept up to date
• All other AP related tasks and ad hoc projects

Person Specification

• Transactional based role focusing on the day-to-day underpinnings of the accounts payable process
• Ability to effectively process and manage a high volume of transactional and processing work
• Pro-active can do approach
• Experience of intercompany posting and reconciliation desired but not required
• Team player
• Tenacious with the ability to challenge non-compliance
• Excellent attention to detail and accuracy
• Ability to communicate clearly in a professional manner by phone email and face to face
• Confident personality and able to use own initiative without constant supervision

• Ability to effectively process and manage a high volume of transactional and processing work
• Pro-active can do approach
• Team player
• Tenacious with the ability to challenge non-compliance
• Excellent attention to detail and accuracy
• Ability to communicate clearly in a professional manner by phone email and face to face
• Experience of working through change and driving efficiencies
• Experience of handling queries and successful resolution of complex situations
• Well organised with the ability to plan work load and work to deadlines
• Confident personality and able to use own initiative without constant supervision

At Crown we know that our employees are the driving force behind our success in the material handling industry. We cultivate a culture of passionate people and inspired fact throughout Crowns history more than 1000 employees have reached a 25-year milestone and we are proud to have travelled their career paths with them.

From employee training and development to competitive compensation packages we invest in our employees knowing that people are always at the core of what moves us forward.

In addition to financial remuneration and participation we our offer our employees various social benefits including but not limited to:

• Company pension plan.
• 25 days annual leave plus bank holidays.
• Excellent discount scheme with access to the best perks from some of the UKs biggest brands.
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