Guest Services Ambassador

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The role of a Guest Services Ambassador is to provide the highest levels of client and visitor care. To provide service excellence and to ensure that the visitor experience is seamless and all reception duties are attended to. Responsible for the guest service duties onsite supporting each element of the guest service operation and ensuring that all functions are carried out in accordance with stipulated protocols and procedures. A guest services who has an instinctive customer centric approach that anticipates our colleagues & customers needs and lives the CX Vision: We pledge to create exceptional memorable experiences for colleagues and customers

Reporting tothe Workspace Experience Ambassador

This is a 6 month Fixed-Term Contract

Working hours/pattern Core service hours of Guest Services are 07.00-19.00. These hours are covered by the team on a shift rota basis working Monday to Fridays 40 hours per week.

About the role:

Role is primarily hosting role requiring standing walking and hosting visitors during the course of the day (1 hour at a time minimum). The role is based in the lobby reception areas; to include four operational floors. Additional this would cover across building and meeting room floors where moving around the floor is a necessity to ensure each meeting room is attended to and visitors are hosted to their meeting rooms.

Key responsibilities

Service Excellence

• To ensure that all visitors experience service excellence consistently providing a warm courteous and prompt welcome on arrival and throughout the client journey

• To host the main reception area energising the space and creating lasting impressions

• To provide an information service for the local area and liaise as a point of contact between clients and hosts enhancing service with a concierge approach

• Fluency of both internal and external VIPs to constantly recognise and deliver service excellence

• Communication between team members to ensure smooth transitions throughout the building

• Liaising with PA/EA teams clients & visitors and providing excellent customer service creating wow moments when the opportunity arises following up with clients and ensuring client expectations are met and where possible exceeded

• Ensure that the visitor and client spaces are immaculate at all times taking ownership of the space and reporting issues appropriately

• Proactively deal with enquiries and requests in person via the telephone or email in a timely and professional manner

• Continually develop expertise of business operation and client knowledge to exceed in service delivery

• Using empowerment for problem resolution whilst enhancing visitor and client experience

• Ensure a commitment to service excellence recognised with service STARs

• Provide a reservation service by booking and confirming meeting and event space

Guest Services Operation and Communication

• Adaptable to work with a hybrid approach throughout the guest services operation

• Communicate effectively with peers and the management team displaying accuracy and attention to detail both in verbal and written communication

• Maintain a strong awareness of business activity communicating all updates with team members

• Communicate to the Workspace Experience Ambassador any new / ongoing / potential issues and complaints so that they are addressed accordingly

• Support the training of new Guest Services team members

• Liaising with other departments namely security facilities and hospitality services

• Ensure Security and Health and Safety procedures are adhered to at all times.

Personal Presentation and Responsibilities

• Maintain a professional polite and considerate manner at all times

• Adhere to uniform and presentation standards as per the personal appearance guidelines

• Taking ownership of guest services responsibilities to constantly develop service standards

Person Specification/Requirements

• At least 1 year of experience within a Front of House role in a corporate environment 5-star hotel members club or flagship airline

• Self-motivated individual committed to service excellence

• Possesses an operational knowledge of all reception services and standard operating procedures together with in house meeting reservations procedures and other internal/external communication methods

• Ability to demonstrate empathy excellent customer service and practical skills

• Skilled in guest/client service and confident in striving for excellence

• Operational knowledge of all reception services and standard operating procedures

• Must have excellent organisational skills and good attention to detail

• Must be computer literate including MS office

• Ability to use own initiative and takes ownership

• Professional and high standard telephone etiquette

• Should have an excellent and positive can do attitude and a great team player and supporter

• Able to work in a busy and pressurised environmentproviding a discreet and personalised service.

From time to time the company may require you to work at other sites on projects company development site visits or similar. You will also positively represent the Company at all times along with being present in the workplace at critical times of operation.

Location:

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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