Maintenance Office Administrator
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Job Location:
Port Arthur, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients worldwide.
Job Title: Maintenance Office Administrator
Location: Sabine Pass TX USA 77655
Duration: 8 Months
Job Type: Temporary Assignment
Work Type: Onsite
Job Description:
Position Summary:
The Maintenance Clerk/Admin provides essential administrative and clerical support to the Maintenance Department. This role focuses on accurate data entry work order processing recordkeeping and coordination of documentation to ensure maintenance activities are organized documented and compliant. The position supports daily operations by keeping information flowing between maintenance operations and supply chain.
The Maintenance Clerk/Admin provides essential administrative and clerical support to the Maintenance Department. This role focuses on accurate data entry work order processing recordkeeping and coordination of documentation to ensure maintenance activities are organized documented and compliant. The position supports daily operations by keeping information flowing between maintenance operations and supply chain.
Primary Duties & Responsibilities:
1. Maintenance Specific Type Activities:
1. Maintenance Specific Type Activities:
- Printing out WO work packs
- Enter process update and close work orders in the CMMS (SAP etc.).
- Verify accuracy of work order information including labor hours materials used and comments.
- Track work status and notify supervisors of overdue or incomplete entries.
- Assist technicians and supervisors with basic SAP CMMS navigation questions.
- PO generation - Annual POs
- Accruals/PO Tracking
- New to site SAP Onboarding and basics
2. Clerical & Administrative Support:
- Maintain maintenance logs and shared documentation.
- Support other business administration for company functions planning
- Contractor TWIC validation and headcount
- Calendar management
- Leadership Monthly Expense Report generation
- Maintenance Requested P-Card purchases
- SharePoint Administration
- Distribution Lists for Maintenance
- Office Logistics Support and coordination with facilities
- Prepare routine correspondence reports meeting notes and spreadsheets.
- Support daily maintenance meetings by managing attendance distributing agendas and recording action items.
- Onboarding and Offboarding
3. Preventive Maintenance (PM) Support:
- Maintain PM completion trackers and follow up on overdue items.
- Assist in updating PM documentation and checklists.
4. Reporting Support:
- Prepare simple maintenance reports such as:
- Backlog summaries
- Daily labor reporting
- Headcount Forecast update for scheduling
- Ensure reports are accurate current and distributed on time.
5. Communication & Department Support:
- Act as a point of contact for internal departments requesting maintenance information.
- Support safety initiatives by organizing training documents rosters and attendance records.
Qualifications:
Required:
Required:
- High school diploma or GED.
- Administrative or clerical experience (preferably in maintenance industrial or technical environments).
- Strong computer skills (Excel Outlook Word).
- Accurate data entry and attention to detail.
- Strong organizational and communication skills.
Preferred:
- Experience using a CMMS (SAP).
- Previous experience in maintenance refinery manufacturing or industrial settings.
- Understanding of basic maintenance terminology and workflows.
Core Skills & Competencies:
- Detail-oriented accurate and organized
- Able to handle multiple tasks with minimal supervision
- Strong communication and interpersonal skills
- Team player who supports technicians planners supervisors and contractors
- Comfortable working in both office and industrial environments.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
