Operations Growth Manager
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Job Location:
Cambridge, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
OPERATIONS MANAGER
Full-Time On-Site Reports to CEO
About the Role
We are looking for a seasoned Operations Manager to take full ownership of our operational backbone. This is a leadership role for someone who thrives under pressure operates with integrity and discipline and knows how to drive complex time-sensitive initiatives from start to finish. You will be the operational right hand to the CEO ensuring that internal systems logistics facilities IT infrastructure financial processes and legal readiness all run seamlessly so leadership can stay focused on strategic execution.
This role demands someone who can wear many hats shift priorities rapidly and lead from the front. The ideal candidate brings a strong sense of accountability a bias for action and a track record of getting things done in demanding high-stakes environments. We especially value candidates with backgrounds that instill discipline leadership under pressure and a mission-first mindset.
Key Responsibilities
Operational Leadership & Process Management
- Own and optimize all day-to-day operational workflows across the organization.
- Design implement and continuously improve scalable processes and SOPs to support rapid growth.
- Manage multiple concurrent priorities with urgency and precision ensuring nothing falls through the cracks.
- Serve as the operational decision-maker when the CEO is focused on external execution and strategy.
Vendor Supplier & Procurement Management
- Manage the full vendor lifecycle: sourcing onboarding contract negotiation performance monitoring and renewals.
- Serve as the primary point of contact for all external suppliers and service providers.
- Track purchase orders delivery timelines and service-level agreements to ensure accountability.
- Negotiate favorable terms and pricing to maximize operational efficiency and cost savings.
Site Facility & IT Infrastructure Management
- Oversee all facility operations including maintenance safety compliance and space planning.
- Manage IT setups upgrades hardware/software deployments and coordinate with IT vendors or managed service providers.
- Ensure all physical and digital infrastructure supports smooth uninterrupted business operations.
- Lead office moves buildouts or expansions as needed.
Logistics & Supply Chain Coordination
- Manage end-to-end logistics operations including inventory tracking warehousing and distribution coordination.
- Build and maintain structured systems for tracking supplies materials and equipment.
- Anticipate operational bottlenecks and proactively develop contingency plans.
Financial Operations Accounting & Audit Support
- Assist with bookkeeping invoice processing purchase order reconciliation and expense tracking.
- Support audit preparation by organizing financial records documentation and compliance materials.
- Coordinate with external accountants and auditors to ensure timely and accurate reporting.
- Help manage budgets and flag variances or cost overruns to leadership.
Legal & Compliance Support
- Assist in preparing organizing and maintaining legal documents contracts NDAs and corporate filings.
- Support legal review processes and coordinate with outside counsel as needed.
- Ensure organizational compliance with applicable regulations safety standards and internal policies.
- Maintain a centralized well-organized repository for all legal and compliance documentation.
Cross-Functional Project Coordination
- Lead and support internal projects by tracking milestones timelines deliverables and dependencies.
- Prepare executive summaries status reports and operational dashboards for leadership.
- Act as a bridge between departments to ensure alignment and remove roadblocks.
Qualifications
- Bachelors degree in business administration operations management logistics or a related field (or equivalent professional experience).
- 37 years of progressive experience in operations logistics facility management or a generalist operational leadership role.
- Proven ability to lead in fast-paced high-pressure deadline-driven environments with a track record of delivering results.
- Demonstrated experience managing vendors budgets and cross-functional projects simultaneously.
- Strong organizational discipline with meticulous attention to detail and follow-through.
- Excellent written and verbal communication skills with the ability to interface with leadership vendors and legal or financial professionals.
- Proficiency in Microsoft Office Suite (especially Excel) and familiarity with ERP procurement or project management systems.
Preferred
- Experience in environments that demand structured execution operational discipline and mission-critical accountability (e.g. defense government emergency services logistics-heavy industries or competitive team-based environments).
- Background in roles requiring rapid decision-making under pressure resource management and leadership of diverse teams.
- Familiarity with accounting principles audit processes or legal documentation workflows.
- Experience with IT procurement infrastructure management or coordinating technology deployments.
- Certifications in project management (PMP) operations or supply chain (CSCP CPSM) are a plus.
What We Value
- Integrity and accountability: You do what you say you will do every time without exception.
- Mission-first mindset: You prioritize the teams objectives and organizational success above personal comfort.
- Bias for action: You do not wait to be told what to do. You see what needs to happen and you make it happen.
- Composure under pressure: You stay calm focused and decisive when timelines are tight and stakes are high.
- Loyalty and dependability: You are a trusted partner who shows up consistently and can be counted on in critical moments.
- Adaptability: You thrive in dynamic environments can pivot quickly and are comfortable operating outside a narrow job description.
- Leadership presence: You take charge of situations naturally and inspire confidence in those around you.
Required Experience:
Manager
Key Skills
About Company
Nanobiosym® (NBS) is an innovation engine dedicated to creating a new science that emerges from the holistic integration of physics, biomedicine, and nanotechnology. NBS focuses on incubating transformational technologies that have the potential for game-changing impact and commercial ... View more
