Administrative Assistant

IT IS YOUR TIME!

Caterpillar Inc. is the worlds leading manufacturer of construction and mining equipment off-highway diesel and natural gas engines industrial gas turbines and diesel-electric locomotives. For nearly 100 years weve been helping customers build a better more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services backed by our global dealer network provide exceptional value that helps customers succeed.

When you join Caterpillar youre joining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dont just talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

If you are looking for personal and professional growth in a company with an inclusive culture which seeks equity respects differences and believes in peoples potential this is the right place. We consider people with disability candidates and those with diversity in gender culture ethnicity religion age generation race nationality and sexual orientation.

Important:

- Dont forget to include a resumé in English in your profile in Workday

- Please frequently check the email associated with your application including the junk/spam as this is the primary correspondence method. If you wish to know the status of your application please use the candidate log-in on our career website as it will reflect any update s to your status.

Role Definition:

Provides administrative support and coordination activities for a VP.

What will you do:

• Answer and manage telephone calls take messages and respond to routine inquiries.
• Maintain vacation schedules and a master calendar tracking staff availability and whereabouts.
• Keep master copies of organizational policies and procedures up to date.
• Prepare type and distribute memos meeting minutes presentations and other materials for the team.
• Coordinate domestic and international travel arrangements including payment support expense processing and corporate card reconciliation.
• Schedule meetings and provide comprehensive calendar management support.
• Coordinate and manage logistics for meetings and events.
• Facilitate medical reimbursement processes budget tracking and record management.
• Support budget control activities and manage gifts when requested.
• Assist with internal team communications as needed.
• Maintain and organize calendars including meetings events birthdays and holidays.
• Handle sensitive information with a high level of confidentiality and discretion.

Skills:

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Effective Communications: Understanding of effective communication concepts tools and techniques; ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors.

Problem Solving: Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Basic requirements:

- Bachelors degree

- Pre-Advanced English

- Proficiency in O365 tools

- Proven experience using Concur for travel bookings

- Previous experience working with travel agencies including coordination of domestic and international travel arrangements.

Top candidates will also have:

- Advanced English

- Intermediate Spanish