Business Services Coordinator
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Job Location:
Ipswich, SD - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Title: | Business Services Coordinator | Department: | Office of Finance & Operations |
Reports To: | Dir. of Finance & Operations | Hrs/Week: | 40 |
Appointing Authority: | Superintendent | Employee: | AFSCME Clerical Unit |
GENERAL SUMMARY
This position will be responsible for assigned direct and support functions of the Office of Finance and Operations in the daily processing and reporting of financial budget payroll accounts payable and accounts receivable for the Ipswich Public Schools. Responsibilities include serving as backup for the Accounting & Business Specialist and the Payroll Specialist. Understanding of school district employee work schedules financial policies and purchasing practices will be needed and beneficial. The Business Services Coordinator position is a full-time benefited position reporting to the Director of Finance and Operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Including communications with staff vendors and the public manage accounts payable/receivable purchasing and financial reporting for assigned projects and accounts and for school programs operating under Revolving Funds (e.g. Athletics Extended Day Program Food Services Transportation Services etc.)
- Cross-trains and serves as the back-up for accounts payable and payroll functions.
- Under the general direction of the Accounting & Business Specialist process purchase orders invoices and prepares A/P warrants on a weekly basis.
- Prepares maintains and records special account spreadsheets electronic records and other documentation as assigned.
- Assists in data collection and report completion to meet local State and Federal reporting requirements. (e.g. state and federal grants Medicaid and E-Rate)
- Under the general direction of the Payroll Specialist research and report back payroll and benefits related inquiries including MTRS ERRB and employee work history and accounting and reconciling payments to employee benefit providers
- Attends to weekly and biweekly payroll support responsibilities including timely collection and recording of employee timesheets data entry in payroll and time management systems and regular maintaining of staff lists
- Process all US and interoffice mail and A/P email.
- Develop and maintain an active and productive relationship with the district central office and school administrative teams.
- Performs other related duties as required.
QUALIFICATIONS
- College Bachelors degree in a related field preferred
- Three (3) years experience in at least two of the following fields: accounting procurement finance payroll grant management process controls
- Capability and flexibility in assisting the business office staff to obtain maintain and convey accurate financial and other business information.
- Knowledge of MUNIS or related similar accounting financial management system
- Ability to perform designated tasks with limited supervision.
- Efficiency mindset with a positive attitude and strong interpersonal skills.
- Mathematical skills and reasoning ability.
- Ability to maintain confidentiality.
- Strong written and verbal communication skills.
- Must have a proficiency in Microsoft Excel and Word. Working knowledge of or ability to learn Google Docs and Quickbooks.
- Customer service oriented with the ability to handle complaints answer questions and resolve disputes in a professional courteous helpful manner.
- Works well in a team environment.
- Coordinate and support special projects as assigned by the Director of Finance & Operations; perform other duties as assigned.
QUALIFICATION REQUIREMENTS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SALARY AND SCHEDULE
- This union position is designed to serve the Office of Finance and Operations on a full-time full-year basis five days/week eight hours/day.
- The wage and placement on the salary schedule shall be commensurate with education experience and related qualifications
WORKING CONDITIONS
- The position is situated in an office environment with moderate noise levels.
- Frequent periods of times at a computer workstation also requiring sitting standing walking and climbing stairs
- Capacity to work both in-person and remotely as needed and approved
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
Required Experience:
IC
