Executive Assistant 18584
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Role: Executive Assistant
Priority Location: LATAM or South Africa
Working Hours: EST (Eastern Standard Time)
This is a full-time remote role working with a U.S.-based team. Candidates must be comfortable with some overlap with U.S. working hours.
Type of contract: Independent Contractor
Type of job: Remote
The final offer is at the clients discretion and will depend on the candidates interview result skills and experience.
About the Role
This is not a traditional Executive Assistant position.
You will operate as a high-leverage operator supporting a seasoned founder at the center of a dynamic ecosystem that includes:
- Advising 1215 venture-backed companies
- Hosting a top-tier podcast (Not Another CEO)
- Publishing a weekly Substack
- Engaging with founders CEOs and venture capitalists
- Managing complex personal and family logistics
As the Executive Assistant you will act as the central nervous system of the operation bringing structure to chaos optimizing time and ensuring seamless execution across business and personal domains.
This role is ideal for someone who thrives in complexity anticipates needs before they arise and takes pride in becoming indispensable to a high-performing executive.
Key Responsibilities
Executive Calendar and Scheduling
- Own and manage a highly complex calendar across 12 companies and stakeholders
- Coordinate with founders CEOs and investors across competing priorities
- Continuously optimize time allocation for maximum leverage
- Proactively resolve conflicts and re-prioritize in real time
- Ensure zero drop-offs across commitments
Podcast Operations (Not Another CEO)
- Manage end-to-end podcast workflow: guest sourcing outreach and scheduling
- Coordinate pre-production materials and briefing documents
- Oversee recording logistics and post-production with editors
- Manage clip selection approvals publishing and promotion
Content and Substack Operations
- Own weekly publishing cadence for Substack
- Coordinate with writers and editors
- Track drafts revisions and deadlines
- Ensure consistent high-quality output and distribution
Speaking and Event Logistics
- Coordinate speaking engagements end-to-end
- Manage travel itineraries and scheduling
- Liaise with event organizers
- Track presentation materials and ensure readiness
Financial Coordination (Light)
- Manage invoicing across multiple advisory clients
- Track accounts receivable and follow-ups
- Coordinate vendor payments
- Maintain clear financial visibility (non-bookkeeping)
Executive Communications
- Draft and manage high-level communications with CEOs VCs and stakeholders
- Maintain a polished executive-level tone
- Ensure responsiveness across a high volume of communication threads
Personal and Family Logistics
- Coordinate personal scheduling (school activities travel)
- Manage logistics across both personal and professional domains
- Act as a trusted extension of the executive
Systems and Process Building
- Build systems and workflows where none exist
- Improve operational efficiency across all areas
- Implement tools and automation including AI tools like Claude
- Create clarity structure and scalability
Qualifications & Skills
Hard Skills
- 4 years of experience as an Executive Assistant or similar role
- Proven experience supporting founders CEOs or senior executives
- Advanced calendar and email management across complex environments
- Strong proficiency with productivity and collaboration tools (Google Workspace Notion Slack etc.)
- Experience with task and project management systems
- Familiarity or strong interest in leveraging AI tools for operations
Nice to Have
- Experience in startup venture capital or fast-paced tech environments
- Exposure to content operations such as podcasts newsletters or media workflows
- Experience managing cross-functional workflows across multiple entities
- Basic financial coordination or invoicing experience
Soft Skills
- High agency and ownership mindset
- Exceptional organizational skills and attention to detail
- Strong systems thinking and problem-solving ability
- Calm under pressure in fast-moving environments
- Excellent written and verbal communication at an executive level
- Ability to anticipate needs and act proactively
Whats in it for you
- Work directly with a highly respected founder and operator
- High-impact high-ownership role with significant autonomy
- Exposure to top-tier founders CEOs and venture capital networks
- Opportunity to build systems and shape operations at a high level
- Fast-paced intellectually stimulating environment
What Success Looks Like
- Fully optimized and controlled executive calendar
- Seamless execution across podcast content events and operations
- Proactive polished and timely communication
- No missed details or dropped commitments
- Significant increase in executive leverage and focus
Required Experience:
IC
Key Skills
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
