Activity Director

CLEAR CREEK AMANA COMMUNITY SCHOOL

JOB DESCRIPTION

TITLE: Activity Director

QUALIFICATIONS: Requires a valid administrative license with evaluator from the Iowa BOEE coaching endorsement and three years experience teaching and coaching or equivalent qualifications.

REPORTS TO: High School Principal or designee

SUPERVISES: Supervises Assistant Activity Director coaches and sponsors including fine arts and athletics.

JOB SUMMARY: To provide each Clear Creek Amana student an opportunity to participate in extracurricular activities through efficient and effective leadership and coordination of the athletic/activities programs.

TERMS OF EMPLOYMENT: Terms and conditions as established by the Board of Education

JOB RESPONSIBILITIES:

PERFORMANCE RESPONSIBILITIES

• Provide leadership and support to all extracurricular programs for the district.
• Develop a vision with all the head coaches for their particular sport and sponsors for their club and/or activity..
• Collaborate with building administration to coordinate adequate supervision of students including road events.
• Use a district approved evaluation tool to evaluate coaches or sponsors.
• Create alignment between high school and middle school programs.
• Delegate administrative and maintenance procedures and duties.
• Create academic supports for athletes.
• Ongoing collaboration with the communication department to provide updates on activity news using district approved platforms
• Create consistent and equitable award ceremonies for each sport
• Develop acceptable behavior policies for athletes and enforcement of the code of conduct
• Ensure all head coaches and club/activity sponsors receive financial training
• Responsible for making sure the athletic website is up to date
• Ensure all coaches follow district guidelines
• Evaluation of certified staff in physical education and/or fine arts departments
• Develop an extra duty schedule for high school staff to take tickets at events.
• Administer and manage the activity program in a manner that is within Board policy and consistent with established district procedures conference and state rules and regulations.
• Keep the high school and middle school administration informed of important accomplishments needs and problems in all areas of the operation of the athletic activities.
• Coordinate and assist in the recruiting interviewing screening and recommending of qualified persons to fill openings on the high school athletics coaching staff.
• Submit personnel recommendations to the district concerning appointment retention promotion and evaluation and assignment of middle and high school coaching staff.
• Evaluate head coaches annually at the high school level.
• Contract officials athletic trainer police and ambulance services as required assume general responsibility for the proper supervision of home games.
• Fosters good school-community relations.
• Foster a climate between athletic programs in which students can develop good citizenship through self-discipline self-direction and cooperative participation.
• Hold parent/athlete meetings and coaches meetings.
• Develops places into operation and enforces appropriate rules and regulations governing the conduct of extra-curricular activities.
• Attend state and conference meetings for athletic directors.
• Coordination of events and membership in the state and conference.
• Represent the district as a designee at local state or national meetings as required.
• Enforces the state and district academic requirements of eligibility for participation in each high school activity and verifies each students eligibility.
• Work with district personnel to ensure that student-athletes are participating in their legal place of attendance/residency.
• Ensure middle school and high school coaches are certified and meet district requirements.
• Provide professional development opportunities for middle school and high school coaches.
• Establish and adhere to a regular schedule of inspection of all district athletic education facilities and installations to maintain and improve their safety.
• Play a key role in developing promoting and modeling principles of good sportsmanship.
• Coordinate with the director of buildings & grounds for the installation of new and additional equipment at the high school and middle school programs.
• Develop athletic schedules for the middle school and high school that will provide for the maximum effective efficient and equitable use of equipment and facilities.
• Maintain current rosters of all students participating in the high school and middle school athletic programs.
• Schedule all games and practice athletic events for the high school.
• Arrange transportation to away games and events for all high school athletic activities.
• Oversees the keeping of all necessary administrative records related to high school athletic activities.
• Prepare and administer the high school athletic program building budget.
• Actively promote continuing participation of athletes from the middle school and work toward development of skill sequences in the middle school leading to high school participation.
• Assist with insurance claims involving school athletes and work with district central office personnel for all processing of reports.
• Supervise all ticket sales and fundraising events of the high school athletic program and assumes responsibility for proper handling of funds.
• Develops and maintains a recognition program for high school and middle school athletes/activities.
• Assume other responsibilities and perform other such duties as may be assigned by district high school and middle school administration.
• Provide supervision and support for all athletic and intramural programs at the local high school and middle school level.
• Develop policies and procedures to organize intramural and interscholastic athletic programs.
• Ensure local schools are aware of state and local board policies state standards
• Approve and monitor individual school athletic budgets. Review and approve expenditures and travel.
• Create individual budgets for each athletic and activity program
• Inspect review and supervise the use of athletic facilities and the process for maintenance repair and service of equipment.
• Review the Athletic and Coach/Sponsor Handbook annually.
• Attend functions and activities including athletic contests school board meetings and WAMAC meetings.
• Serve as liaison representative with Johnson County and Iowa County Parks and Recreation.
• Review a required inventory report with each head coach in order to plan for and prioritize future purchases.
• Coordinate professional learning opportunities for coaches.
• Ensure world-class customer service is provided by the Activities Office which includes speaking to parents staff students and others in the community.
• Work with Asst. Activity Director to confirm training and scheduling of PAC events.
• Direct the continuous improvement efforts for all processes.
• Perform other duties as assigned.

SKILLS AND ABILITIES

• Excellent human relations (Ability to effectively supervise students and adults while maintaining a professional relationship; flexibility in working with staff students and parents; capable of representing the school in a professional manner )
• Demonstrated leadership skills and willingness to assume responsibility
• Excellent verbal and written communications skills
• Excellent organizational analytical and problem-solving skills
• Demonstrated ability to produce results through previous assignments

PHYSICAL MENTAL AND VISUAL EFFORT

• Continuous speaking hearing and visual effort.
• Frequent sitting standing and reaching
• Occasional climbing kneeling walking and transporting up to 50 lbs
• Close mental and visual attention.
• Work involves repetitive and varied tasks

WORKING CONDITIONS

• Work is primarily performed in a normal office setting and at extracurricular event
• Frequently exposed to dust and noise
• Stress associated with work pace and pressure
• Work involves irregular hours and days
• Some travel required.
• Exposed to hazards of the road when driving

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The information contained in this job description is in compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned. The Clear Creek Amana School is an Equal Opportunity Employer. The district does not discriminate on the basis of race color national origin sex disability age religion creed sexual orientation or gender identity. Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants unless doing so would pose an undue hardship on the employer.

Director