Lead Project Coordinator
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Job Location:
Dublin, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Lead Project Coordinator
Role Overview
- Job Title: Lead Project Coordinator
Location
- Hybrid: Tuesday Thursday onsite in Dublin CA
Key Responsibilities (Day to Day)
- Manage multiple stores concurrently (up to 4 active installs at peak)
- Own execution from 12 weeks pre install through close out
- Lead cadence calls
- 1 hour per store per day during installs
- Track shortages escalate risks and manage punch lists
- Coordinate with:
- Vendors
- Installers
- Construction teams
- Internal partners
- Validate work via:
- Video walkthroughs
- On site visits (as needed)
- Maintain weekly status reports and updates
- Support after hours work when installs require it
Top Requirements (Must Haves)
- Proven experience coordinating multiple projects simultaneously
- Strong vendor and contractor management skills
- Confident vocal communicator (not passive)
- Highly detail oriented (shortages risks punch lists)
- Comfortable with fluctuating workloads and after hours calls
- Able to operate autonomously without task by task direction
Tools & Technology
- Excel (basic intermediate)
- Smartsheet (basic intermediate)
- Video calls for remote store oversight
- No heavy design tools required
Nice to Have Qualifications
- Prior Ross Stores experience (store or planning teams)
- Exposure to construction store builds or rollouts
- Smartsheet experience (team is actively learning)
- Financial awareness (budget tracking forecasting)
- AutoCAD familiarity (helpful but not required)
Ideal Candidate Profile
Typical Backgrounds
- Project Coordinator / Project Manager
- Construction coordination
- Retail rollout store builds fixtures facilities
Best Fit Industries
- Retail
- Construction
- Facilities
- Store planning / rollout teams
Adjacent Profiles That Work
- Construction Planner
- Field Project Coordinator
- Retail Operations PM
- Store Remodel Coordinator
What Makes Someone Stand Out
- Proactively solves problems before escalation
- Confident clear communicator on vendor calls
- Calm under pressure and high volume
- Thinks beyond individual stores to the broader program
Common Fail Points
- Underestimating install complexity
- Passive communication style
- Missing shortages until its too late
- Struggling with volume and cadence calls
