Accounts Payable Specialist Business Office

POSITION: Accounts Payable Specialist

LOCATION: Kenowa Hills Public Schools Administration Building
REPORTS TO: Lead Accountant / Director of Finance

SUMMARY

Are you a detail-oriented numbers professional who wants your work to make a real impact Join our Kenowa Hills Business Office as an Accounts Payable Specialist where youll support educators staff and students by ensuring accurate timely and transparent financial operations.

WHAT YOULL DO

• Serve as the main point of contact for staff regarding vendor invoices credit card reconciliations expense reports and purchase orders
• Process payments accurately and efficiently including weekly check runs ACH payments wires and credit card transactions
• Maintain accurate financial records by ensuring all expenditures are coded correctly to the general ledger across multiple funds
• Support audit readiness through organized digital and physical recordkeeping
• Investigate and resolve discrepancies with building secretaries department leaders and the accounting team
• Utilize financial systems and Microsoft Excel to enter reconcile and analyze data
• Assist with business office functions including account reconciliations 1099 processing spreadsheet development and check register preparation
• Initiate and document bank transactions in accordance with internal controls and district policies
• Collaborate effectively in a fast-paced environment while maintaining accuracy and meeting deadlines
• Perform additional duties as assigned to support the overall efficiency of the business office

WHO YOU ARE

• Clear and patient communicator
• Ethical and able to maintain strict confidentiality
• Organized self-motivated and detail-oriented
• Able to manage multiple priorities and interruptions effectively
• Committed to continuous learning and improvement

QUALIFICATIONS

• Minimum of 3 years of accounts payable or payment processing experience
• Proficiency in Microsoft Excel required
• Strong attention to detail and customer service orientation
• Experience with LINQ or similar school accounting software preferred
• Bachelors degree in Accounting Business or related field preferred
• Strong understanding of accounting principles
• Payroll experience preferred
• Ability to maintain strict confidentiality

TERMS OF EMPLOYMENT

• Full-time 52-week position
• Monday Friday 8:00 AM 5:00 PM
• This is a non-exempt hourly position and is eligible for overtime in accordance with applicable laws and district procedures
• Position is based at the Administration Building

COMPENSATION & BENEFITS

• Hourly depending on experience
• Comprehensive benefits package including personal sick and vacation time; holiday pay; and longevity pay

ESSENTIAL FUNCTIONS AND PHYSICAL DEMANDS:

The physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. This is not to be construed as an exhaustive statement of duties responsibilities or requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit for extended periods of time while working on a computer
• Frequent use of hands and fingers for typing data entry and operating office equipment
• Ability to communicate effectively in person via phone and electronically
• Ability to review detailed financial data with a high level of accuracy
• Occasional standing walking bending or lifting of files and materials (up to 25 pounds)
• Ability to work in an office environment with moderate noise levels and frequent interruptions
• Ability to maintain focus and accuracy while managing multiple tasks and deadlines

APPLICATION PROCEDURE

Please apply online at: TO APPLICANTS

Pursuant to PA 131 the selected candidate must receive clearance from the Michigan State Police Department prior to employment. The candidate is responsible for the fingerprinting/background check fee.

NOTICE OF NON-DISCRIMINATION

Kenowa Hills Public Schools does not discriminate on the basis of race color religion national origin or ancestry sex (including sexual orientation and gender identity) age disability height weight marital status genetic information or any other legally protected status in its programs services activities or employment opportunities.

Inquiries regarding nondiscrimination policies should be directed to:
Director of Human Resources
Kenowa Hills Public Schools
2325 Four Mile Road NW
Grand Rapids MI 49544
Phone:

Applicants who require accommodation to participate in the application or interview process are encouraged to contact Human Resources.

Required Experience:

IC