Temporary Sr Editorial Assistant
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Job Location:
Piscataway, NJ - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Sr Editorial Assistant IEEE Robotics and Automation Society (RAS)
As a member of the IEEE RAS team the Sr Editorial Assistant provides comprehensive administrative and leadership support for one or more RAS journals
Key Responsibilities
1. Journal Management & Peer Review Support
- Daily Operations: Manage the daily workflow for assigned journals handling high volumes of emails (3050 per day) and troubleshooting user issues.
- System Administration: Maintain proficiency in PaperCept or other designated peer-review systems to manage manuscripts update rosters and configure sites for special collections.
- Quality Assurance: Conduct detailed side-by-side file comparisons to ensure all citations keywords and metadata meet IEEE Xplore specifications prior to publication.
- Workflow Monitoring: Track the progress of thousands of submissions sending reminders to Senior and Associate Editors to ensure editorial deadlines are met.
2. Board & Volunteer Leadership
- Recruitment & Training: Manage the bi-annual cycle of recruiting data compilation and voting for new editorial board members.
- Onboarding: Conduct training for new editors and ensure all documentation and system access are properly configured.
- Strategic Meetings: Prepare comprehensive presentations for board meetings and society reviews (e.g. PAB or PRAC reviews) identifying performance trends and opportunities.
3. Financial & Operational Oversight
- Budget Management: Oversee the operational budget for assigned journals including salaries travel supplies and awards.
- Logistics & Events: Plan and host board dinners and meetings managing venue sourcing menus and travel logistics for the EiC and staff.
- Award Administration: Coordinate annual Best Paper awards managing the nomination and voting processes over several months.
4. Digital Presence & Communications
- Social Media & Web: Maintain journal social media accounts post weekly updates and coordinate with authors and Science Communications Editors.
- Promotion: Work with IEEE Publishing to unlock specific articles for promotion and link papers to relevant conference programs (e.g. ICRA IROS).
5. Executive Director & Society Support
- Special Projects: Assist the RAS Executive Director with research information requests and the development of new society initiatives.
- Governance Support: Arrange committee meetings schedule calls and prepare correspondence on behalf of society leadership.
- Flexibility: Perform additional administrative or strategic tasks as requested by the Executive Director to support the broader goals of the Robotics and Automation Society.
- Education: Bachelors degree in a curriculum stressing excellence in research writing and communication.
- Experience: 5 years of business experience ideally in technical program management scholarly publishing or non-profit administration.
- Technical Skills: * Advanced competency in PaperCept (or similar manuscript systems) and Microsoft Office (Word Excel PowerPoint).
- Proficiency in social networking tools (LinkedIn Facebook) for professional promotion.
- Professionalism: * Superior English grammar and proofreading skills for high-stakes correspondence.
- Ability to interact diplomatically with senior-level volunteers staff and international partners.
- Strong multitasking skills with the ability to balance multiple journal accounts and society projects simultaneously.
Required Experience:
Senior IC
