Media Specialist

Dublin - Ireland

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Role Overview

The Media Associate is the entry-level role within the in-house media team supporting the teams oversight and governance of paid media campaigns executed by our Agency of Record (AOR) including but not limited to; Paid Social Programmatic/Display Video/CTV and Content Syndication channels.

The in-house media team owns the strategy planning direction and performance governance for all paid media activations. The AOR is responsible for translating that strategy into live media plans and campaign execution. The Media Associate plays an essential supporting role in ensuring this partnership runs efficiently helping the team track campaign progress coordinate agency deliverables validate outputs against the strategy and maintain accurate financial records.

This is a learning-intensive detail-oriented position ideal for someone beginning their career in paid media. You will gain hands-on exposure to enterprise B2B media strategy agency relationship management campaign governance workflows and cross-functional collaboration building the foundation to grow within the media activation team.

Key Responsibilities

Campaign Tracking & Support

Maintain and update campaign status trackers documenting the status of all live launching and ending paid media campaigns.

Organise and file campaign briefs approved media plans and agency trafficking documents to ensure the team has a clear accessible record of what was planned and approved.

Maintain proof-of-posting archives collecting screenshots and delivery confirmations from the agency to document that campaigns launched as planned.

Assist in organizing campaign assets creative files and tagging documentation.

Monitor key campaign milestones and flag upcoming deadlines or missing agency deliverables to the Associate Manager/ Manager.

Agency Coordination & Communication

Serve as a supporting day-to-day point of contact for routine agency requests information gathering scheduling and document collection.

Collect weekly / monthly campaign performance data and reporting from the agency to support campaign performance reviews.

Track agency deliverable timelines (media plans reports invoices) and send proactive reminders when deadlines are approaching.

Support trafficking setup by preparing spreadsheets tracking IDs and QA checklists.

Quality Assurance Support

Support the Manager and Ad Operations team in reviewing agency campaign setup documentation against approved briefs acting as a second set of eyes to catch discrepancies before and after launch.

Contribute to the completion of Campaign Launch QA Checklists verifying that targeting parameters audience segments creative tags and landing page URLs align with the approved Activation Plan.

Flag any setup issues or inconsistencies to the Associate Manager/Manager for agency follow-up and resolution.

Budget & Financial Administration

Log invoices and update budget trackers as media spend is recorded ensuring documentation stays current and accurate.

Maintain organized files of invoices and budget documentation to support monthly reconciliation and audit readiness.

Support budget pacing oversight by maintaining spend logs and surfacing overspend or underspend patterns to the Manager.

Cross-Functional Coordination

Track the delivery of creative assets from internal teams (Creative ABM Digital Experience) to the agency flagging delays that could impact campaign launch timelines.

Confirm that target account lists are prepared and delivered to the agency on schedule in support of ABM-targeted activations.

Help coordinate timing and handoffs across internal stakeholders to keep campaigns launching on plan and on strategy.

Key Outputs

Campaign Status Tracker (maintained weekly)

Proof-of-Posting & Screenshot Archives

Organized Invoice & Budget Documentation Files

QA Checklist Contributions (pre- and post-launch)

Agency Action Items & Deliverable Logs; status reports

Weekly Performance Data Compilation for Associate Manager/ Manager Review

Qualifications :

Qualifications

Required

01 years of experience in marketing advertising campaign coordination or a related role; internship experience considered.

Strong organizational skills and exceptional attention to detail comfortable working with multiple campaigns deadlines and documents simultaneously.

Proficiency in Excel or Google Sheets (pivot tables basic formulas data organization).

Clear and professional written and verbal communication skills including comfortable working with external agency partners.

Bachelors degree in Marketing Business Communications Advertising or related field.

Enthusiastic to develop skills in media and a desire to grow brand advertising skills

Preferred

Exposure to digital advertising channels (e.g. Paid Social Programmatic Display Video/CTV Content Syndication) through coursework internship or personal projects.

Familiarity with how media agencies operate including concepts like media plans Insertion Orders trafficking and campaign reporting.

Experience in a B2B marketing environment or interest in enterprise technology marketing.

Familiarity with project management or workflow tools (e.g. Asana Smartsheet Workfront).

Skills & Competencies

Hard Skills

Campaign administration & documentation

Agency deliverable coordination & follow-up

Data QA & execution validation support

Data organization & performance reporting support

Soft Skills

Detail orientation & process adherence

Organization & deadline management

Clear communication & cross-functional coordination

Proactive problem identification & escalation

Eagerness and curiosity to learn in a fast-paced media environment

Additional Information :

Work Personas

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Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by addition all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

Accommodations

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Remote Work :

Employment Type :

Full-time

Role OverviewThe Media Associate is the entry-level role within the in-house media team supporting the teams oversight and governance of paid media campaigns executed by our Agency of Record (AOR) including but not limited to; Paid Social Programmatic/Display Video/CTV and Content Syndication channe...