HR and Administrative Specialist

Charlotte, VT - USA

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

Job Title: HR and Administrative Specialist

FLSA Status: Non-Exempt

Location: Charlotte NC

GENERAL POSITION SUMMARY

This position is responsible for performing a range of human resources and administrative functions and for offering various support for staff and management based out of the corporate office in Charlotte.

ESSENTIAL JOB FUNCTIONS

Primary Job Functions
Provides Human Resources Support;
By supporting field and office staff by being point of contact for employees regarding HR policies benefits leave and general questions. Help resolve employee concerns documenting issues and escalating issues to management if appropriate. Support initiatives for team building and better retention within the organization.
Support and supply employees with benefit information and materials as needed. Communicating with our benefit companies and/or our agents regarding various policies and inquiries (401K benefits payroll and deduction related issues etc.)
Provides Recruiting and Onboarding Support;
By writing reviewing and distributing job descriptions and other correspondence. By reviewing resumes screening candidates and coordinate interviews with hiring managers. To work with third party recruiters potential candidates and managers in the interview process. To prepare background screenings offer letters new hire paperwork. To coordinate and facilitate onboarding orientation and new hire steps and procedures are met for new hires.
Provides Administrative Compliance and Safety Support;
By helping support the compliance of employment laws and company policies. To maintain and update employee handbooks and policies in coordination with management and external advisors as needed. To support the department with disciplinary documentation when needed conducting employee interviews on sensitive confidential matters. Support the company with safety compliance to ensure the HR processes are aligned and that required documentation is done and record keeping is compliant.
Support Management with Various Arrangements;
By providing and coordinating travel arrangements (hotel rental car and flight reservations etc.); by researching and negotiating various travel related services (i.e. corporate rates for hotels insurance for cars etc); by arranging for apartments car leases etc. for longer term visitors; by advising visitors on various local issues and problems; and by recommending local places to visitors for business and personal needs
Secondary Job Functions
Manages Time and Resources:
By using tools provided by the Company (phone fax email) in order to maximize productivity and to accomplish tasks on time
Keeps Management Informed:
By participating in meetings; and by reporting problems to Management verbally or in writing to avoid confusion and further problems
Complies with Federal State and Local Requirements:
By studying existing and new regulations; by adhering to requirements; and by filing reports as necessary
Maintains Professional and Technical Knowledge:
By attaining job-related certification; by keeping up on industry trends; and by applying that knowledge to the job
Common Job Functions
Contributes to the Team Effort:
By being flexible in work assignments even when crossing core functional lines within the Company; by covering for other staff as needed; and by accomplishing tasks when requested by Management
Acts on Constructive Feedback;
By being open to feedback from peers Supervisors and customers; and by using the feedback to improve performance
Improves Processes;
By examining departmental work processes research procedures administrative procedures etc.; and by recommending changes where appropriate
Upholds Word Standards;

By maintaining professional conduct and appearance by realizing ones own limitations and seeking assistance when needed; and by using established communication channels

ESSENTIAL JOB REQUIREMENTS

Physical Requirements
While performing the duties of this job the staff member is regularly required to sit walk and hear; this staff member is occasionally required to stand walk use hands to pick up handle or feel and reach with hands and arms
This staff member must occasionally lift and/or move up to 10 pounds
This position requires vision abilities such as close vision and the ability to adjust focus
Work Environment
The noise level in the work environment is usually moderate (i.e. working in a business office with computers printers and telephones)
The staff member may be required to travel for business and work beyond normal business hours when necessary. Limited travel.

EXPERIENCE/MINIMUM QUALIFICATIONS NEEDED

Language Skill
Ability to read analyze and interpret general business documents forms and instructions in English bilingual Japanese is preferred
Ability to write reports business correspondence and procedural manuals in English
Ability to effectively respond to questions from Management Staff clients and the general public in English
Ability to communication verbally and in writing to individuals and groups in English
Ability to effectively deliver presentations to Managers Staff clients and the general public in English
Mathematical Skills
Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume
Ability to apply concepts of basic algebra and geometry to draw and interpret bar graphs
Reasoning Skills
Ability to apply knowledge and sense of understanding to carry out detailed written or oral instructions
Ability to deal with problems involving several concrete variables in situations where only limited standardization exists
Ability to analyze and use various documents (Contract purchase orders etc)
Computer Skills
Ability to use a computer and such applications as Microsoft Windows Word Excel Outlook and PowerPoint and be able to design custom reports as necessary
Other Skills
must be tactful mature flexible and able to successfully respond to multiple work pressures

EDUCATION

Bachelors degree in human resources Business Administration or equivalent combination of education and experience in related fields
2-5 Years of progressive HR experience preferably in a small to midsized company
Experience with recruitment and HR administration comfortable and accustomed to handling confidential and sensitive information.
Bilingual Japanese is preferred yet not required.

Job Description Job Title: HR and Administrative Specialist FLSA Status: Non-Exempt Location: Charlotte NC GENERAL POSITION SUMMARY This position is responsible for performing a range of human resources and administrative functions and for offering various support for staff and management based out ...