ESL Administrative Specialist

Job Summary

Position is responsible for providing direct support to the ESL department in the departments office and serves as the office manager.

Essential Duties1. Performs all bookkeeping accounting tasks for federal and state grants including Title III as well as local school division budget codes.

2. Prepares applications amendments monthly reimbursement requests and other forms for various federal and state grants.

3. Uses SPAs requisitions authorizes receipts/payment on computer requests checks and pays invoices.

4. Prepares requisitions vouchers budget forms and other reports.

5. Prepares complex statistical and other reports requiring a number of separate tabulations and Excel formulas and pivot tables.

6. Performs general clerical tasks including correspondence filing copying meeting and travel arrangements telephone scheduling document distribution typing record keeping and public relations.

7. Proofreads documents for accuracy and proper adherence to instructions/guidelines.

8. Responsible for arrangements/set-up for meetings.

9. Maintains budgets for all grants and local funds.

10. Processes certificates of absence requests for leave and local travel forms.

11. Assist with communication/serve as liaison for visitors parents teachers and students. 12. Keeps abreast of all federal and state ESL guidelines pertaining to ESL assessment.

13. Working knowledge of MUNIS mainframe system including: Payroll applications accounts payable and Accounts receivable.

14. Assist in ESL student registration process.

15. Input ESL coding as appropriate in eSIS.

16. Support ESL department as needed.

17. Models nondiscriminatory practices in all activities.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar related or a logical assignment to the position.)

Minimum Qualifications (Knowledge Skills and/or Abilities Required

Completion of standard high school diploma with completion of business school and some college accounting courses or any combination of experience and training including or supplemented by business school courses. Ability to organize and maintain clerical and financial records and prioritize workload completing multiple tasks during any given day. Ability to make complex mathematical computations rapidly and accurately including excellent bookkeeping and accounting skills Ability and experience in inputting organizing and maintaining 2 financial records including invoices purchase orders reimbursements and databases in an electronic format and system. Knowledge of standard office procedures practices recordkeeping and equipment. Ability to type accurately at a reasonable rate of speed. Considerable judgment and tact in handling many diverse problems. Excellent public relations and telephone skills. Ability to establish and maintain effective working relationships with other employees and the general public. Ability to maintain confidentiality and demonstrate good judgment tact and courtesy. Ability to follow complex oral and written directions work independently. Bilingual speaker / translator preferred.

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Experience:

IC