Facilities & Admin Assistant

Want to help us bring happiness to the world Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands infrastructure and people Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands we dont compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to bepurpose-ledresilientandpositiveto succeed here because we expect pace andagility we insist oncollaborationand demand accountability. If that is your thing then pladis offers global ambition a clear Vision and roadmap for success challenge and unrivalled opportunities to learn and make an impact

Click Apply to get started.

This role is based on site at our Carlisle Factory - CA2 5TG

Site introduction:

What will this role achieve

In this role youll play an essential part in the daytoday running of the Carlisle site. Youll be the goto contact for key onsite services; including security the staff shop and laundry ensuring everything operates safely efficiently and to a high standard. Your work will directly contribute to a positive experience for both colleagues and visitors.

What will be your key deliverables

Facilities & Operations Support

• Provide timely proactive administrative support to the Facilities Manager.
• Use SAP to manage local facilities cost centres including monthly budget activity.
• Carry out monthly canteen audits and support the annual facilities audit.
• Ensure all facilities equipment from meeting rooms to canteen areas is safe functional and well maintained.
• Manage catering arrangements for site visits and support VIP visit coordination.
• Maintain high standards across all facilities areas and ensure any faults are resolved promptly.

Procurement & Finance

• Order PPE and stationery to ensure teams have what they need.
• Manage the facilities finance card and ensure accurate coding of all transactions in Concur.
• Order stock for the staff shop and ensure banking processes are completed correctly for Genpact.

Collaboration & Continuous Improvement

• Work with site leadership teams to develop and maintain Facilities roadmaps with a consistent standardised approach.
• Review KPIs monthly and escalate any issues to the Facilities Manager.
• Partner with the Site Employee Engagement lead to support site events.
• Collaborate with the UK Facilities Manager on the rollout of new contracts or service updates.

Bring your experience!

Wed love to hear from you if you can bring:

• Clear and confident communication skills
• Basic numeracy and literacy
• The ability to work independently and solve problems proactively
• A flexible approach to working hours with the ability to support different shifts when needed
• A teamfocused mindset with the ability to work crossfunctionally

This role is not eligible for visa sponsorship.

What will the interview process be

• Initial Telephone call with Talent Acquisition
• 1st stage interview 45 minutes competency-based interview based on our company values and your experiences.
• 2nd stage interview 60 minutes a technical interview to understand your skill set/case study or presentation interview.

pladis does also use both Psychometric and Aptitude tests to support our processes so you may be asked to complete these as part of your process. Some processes may differ but we will keep you updated!

What does pladis offer you

• Stakeholder Pension Scheme
• Life Assurance Cover upon enrolment to Stakeholder Pension Scheme
• Enhanced parental leave and a supportive phased return-to-work program to help colleagues balance family and career.
• 25 days bank holidays
• Holiday Enhancement Scheme
• 1 Volunteering Day per year
• Cycle to work scheme
• Discount and Cashback Scheme make your everyday spending work hard for you on major high street brands supermarkets and services
• Access to Employee Assistance Programme
• Financial Wellbeing Support
• Access to great training and development opportunities

Our Values

Purpose led Were energised and guided by our purpose to bring happiness with every bite

Agile Were ever evolving we never stand still always improving for our customers and our consumers.

Positive Were highly motivated optimistic courageous and we inspire each other to be better

Resilient - Were persistent in the face of setbacks quick to adapt learn and move forward

Collaborative We gain strength from operating as one pladis winning and succeeding together

Best mix of ingredients

pladis is an equal opportunities employer like every great recipe were a thoughtful mix. A happy and inclusive place to work thats as diverse as our consumers and the communities we support live and work in all around the world. Where every voice is heard and difference is celebrated. Where fresh perspectives and new ideas help us grow and thrive.

Accessibility at Carlisle

Our Carlisle site has step-free access accessible entrances and lifts between floors to support individuals with mobility needs. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to receive other benefits and privileges of employment and where possible to perform key job functions.

pladis is an Equal Opportunity Employer committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race color sex sexual orientation gender identity national origin marital status veteran status disability age religion or any other classification protected by law.

We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit candidate to be considered for this vacancy you must have agreed to and signed our terms of business.
We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL.