Administrative Assistant Spencer Hospital

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Position Highlights

Spencer Hospital is a rural hospitallocated in northwest Iowa employing over 500 employees. Positions at Spencer Hospital are not affiliated with Avera; however we collaborate to provide services to the communities we serve. Employment offers if accepted are exclusively with Spencer Hospital.

Responsibilities:

• Performs a wide range of administrative functions with professionalism discretion and minimal supervision while collaborating across departments to advance the hospitals mission and goals.
• Provides comprehensive administrative and clerical support to Hospital Administration Medical Staff and Board of Trustees.
• Prepares and distributes correspondence and communications for Medical Staff and Board members including meeting reminders via phone email or other channels.
• Attends Board of Trustee meetings and committee meetings as required; prepares and distributes meeting agenda materials; records and prepares minutes for signature.
• Ensures conference rooms are professionally prepared and ready on time including room setup food and beverage coordination and testing of videoconferencing technology to support seamless meetings.
• Maintains executive calendars schedules appointments and proactively coordinates meeting arrangements to support efficient operations.
• Collects compiles and prepares data reports statistics and summaries to support leadership review and strategic planning.
• Generally knowledgeable of all department functions and carries out specific duties with minimal supervision.
• Performs a variety of functions such as filing typing answering telephone data entry customer service copying/faxing mail sorting/delivery individual projects and other general tasks.
• Works collaboratively with other departments to accomplish hospital goals tasks and projects.

Requirements:

• Previous healthcare/hospital administration assistant experience preferred
• AA degree at minimum or equivalent work experience required
• Comfortable with technology systems and programs: Microsoft 365 Co-Pilot Microsoft Teams OneNote Webex and other video conferencing systems
• Must uphold high ethical standards and confidentiality
• Ability to manage multiple tasks prioritize and organize workload independently
• Ability to perform job requirements without close supervision
• Flexibility in work schedule/hours based on the needs of the Administration team

Schedule:

• 60 hours a pay period (Full-time benefit eligible)
• Typical hours are M-F; 8a-4:30p
• Requires flexibility to begin work as early as 6:00 a.m. for meeting preparation and to occasionally stay beyond 4:30 p.m. to support organizational needs
• The schedule may fluctuate based upon the needs of the department

Spencer Hospital offers competitive wages affordable insurance IPERS retirement in-house education paid time off family gym membership and so much more!

Please contact Spencer Hospital Human Resources for any questions at 712.264.6205 or email .