Executive Assistant & Events Coordinator

Singapore - Singapore

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

What you will do

Provide high-level administrative support to the APAC President enabling efficient leadership across the region
Manage complex calendars and inboxes across multiple time zones; screen prioritize and draft responses
Coordinate regional and international travel itineraries visas and related logistics; prepare detailed travel briefs; process travel expenses
Prepare meeting materials (agendas decks briefing notes) take or coordinate minutes track actions and ensure timely follow-up
Support communications and liaison with senior executives partners customers and key stakeholders; draft correspondence and internal communications
Assist with governance policy adherence and simple financial oversight related to the APAC Office (expense tracking basic budgeting)
Collaborate on cross-functional regional projects with Finance HR Legal IT Facilities and regional leadership; conduct research and compile insights
Plan and coordinate leadership town halls executive offsites and regional events
Oversee APAC Office operations vendor relationships facilities coordination and office supplies; provide backup support to other executives as needed

How you will do it

Maintain the highest level of discretion and confidentiality; exercise sound judgment in handling sensitive information
Be proactive resourceful and anticipatory; manage priorities effectively and deliver results under pressure
Demonstrate outstanding organizational skills attention to detail and the ability to manage multiple priorities across diverse stakeholders
Communicate clearly and professionally; act as a capable gatekeeper and trusted liaison with diplomacy
Build and maintain strong working relationships with internal teams and external partners; represent the APAC Office with professionalism
Leverage appropriate tools and platforms (e.g. Outlook/Exchange or Google Workspace calendar and travel/expense systems PowerPoint Excel Word conferencing tools) and quickly learn new systems
Navigate multi-time-zone coordination and APAC cultural nuances; ensure alignment with corporate policies and governance
Exhibit adaptability and resilience managing changing priorities and urgent requests with composure
Ensure data privacy and secure handling of confidential information; maintain compliant processes and records

What we look for

Bachelors degree or equivalent experience
Minimum 812 years of progressive experience supporting senior executives preferably at regional or global leadership level.
Demonstrated experience working in a matrixed multinational environment across APAC.
Exceptional organizational prioritization and problem-solving skills.
Strong executive presence with the ability to interact confidently with senior leaders.
Excellent written and verbal communication skills in English and Mandarin
Advanced proficiency in Microsoft Office (Outlook PowerPoint Excel Teams).
Proven ability to manage ambiguity work independently and adapt quickly in a fast-paced environment with strong attention to detail.
High level of professionalism resilience and emotional intelligence. Polite and respectful.

Preferred qualifications

Experience supporting a President EVP or C-suite leader.
Exposure to large-scale regional operations or transformation initiatives.
Experience preparing executive-level presentations and leadership communications.
Comfortable working across cultures time zones and seniority levels.
Experience in event planning vendor management and basic budget oversight; project coordination or program support.

Required Experience:

What you will doProvide high-level administrative support to the APAC President enabling efficient leadership across the regionManage complex calendars and inboxes across multiple time zones; screen prioritize and draft responsesCoordinate regional and international travel itineraries visas and rela...

What you will do

Provide high-level administrative support to the APAC President enabling efficient leadership across the region
Manage complex calendars and inboxes across multiple time zones; screen prioritize and draft responses
Coordinate regional and international travel itineraries visas and related logistics; prepare detailed travel briefs; process travel expenses
Prepare meeting materials (agendas decks briefing notes) take or coordinate minutes track actions and ensure timely follow-up
Support communications and liaison with senior executives partners customers and key stakeholders; draft correspondence and internal communications
Assist with governance policy adherence and simple financial oversight related to the APAC Office (expense tracking basic budgeting)
Collaborate on cross-functional regional projects with Finance HR Legal IT Facilities and regional leadership; conduct research and compile insights
Plan and coordinate leadership town halls executive offsites and regional events
Oversee APAC Office operations vendor relationships facilities coordination and office supplies; provide backup support to other executives as needed

How you will do it

Maintain the highest level of discretion and confidentiality; exercise sound judgment in handling sensitive information
Be proactive resourceful and anticipatory; manage priorities effectively and deliver results under pressure
Demonstrate outstanding organizational skills attention to detail and the ability to manage multiple priorities across diverse stakeholders
Communicate clearly and professionally; act as a capable gatekeeper and trusted liaison with diplomacy
Build and maintain strong working relationships with internal teams and external partners; represent the APAC Office with professionalism
Leverage appropriate tools and platforms (e.g. Outlook/Exchange or Google Workspace calendar and travel/expense systems PowerPoint Excel Word conferencing tools) and quickly learn new systems
Navigate multi-time-zone coordination and APAC cultural nuances; ensure alignment with corporate policies and governance
Exhibit adaptability and resilience managing changing priorities and urgent requests with composure
Ensure data privacy and secure handling of confidential information; maintain compliant processes and records

What we look for

Bachelors degree or equivalent experience
Minimum 812 years of progressive experience supporting senior executives preferably at regional or global leadership level.
Demonstrated experience working in a matrixed multinational environment across APAC.
Exceptional organizational prioritization and problem-solving skills.
Strong executive presence with the ability to interact confidently with senior leaders.
Excellent written and verbal communication skills in English and Mandarin
Advanced proficiency in Microsoft Office (Outlook PowerPoint Excel Teams).
Proven ability to manage ambiguity work independently and adapt quickly in a fast-paced environment with strong attention to detail.
High level of professionalism resilience and emotional intelligence. Polite and respectful.

Preferred qualifications

Experience supporting a President EVP or C-suite leader.
Exposure to large-scale regional operations or transformation initiatives.
Experience preparing executive-level presentations and leadership communications.
Comfortable working across cultures time zones and seniority levels.
Experience in event planning vendor management and basic budget oversight; project coordination or program support.

Required Experience:

Key Skills

Time Management
Employee Relations
Microsoft Office
Google Docs
Organizational skills
Computer Skills
Management Experience
Project Planning
Administrative Experience
Supervising Experience
Data Reporting

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About Company

Johnson Controls

Johnson Controls is a global diversified technology and multi industrial leader serving a wide range of customers in more than 150 countries. Our 120,000 employees create intelligent buildings, efficient energy solutions, integrated infrastructure and next generation transportation sy ... View more

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