Judicial Admin Assistant II

Helena, MT - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Knowledge Abilities and Skills:

Thorough knowledge of legal terminology and format.

Thorough knowledge of business English spelling and punctuation.

Thorough knowledge of legal office practices procedures equipment and standard secretarial techniques.

Considerable knowledge of court rules and procedures preferably procedures used in an appellate court.

Ability to understand and carry out moderately complex oral and written instructions.

Ability to recognize and maintain the need for confidentiality in work assignments.

Ability to organize prioritize and coordinate work and meet deadlines.

Ability to operate a personal computer with word processing software.

Ability to communicate effectively both orally and in writing.

Ability to maintain extensive file systems.

Ability to work well in cooperation with others execute tasks promptly as assigned be self-directed and well-organized and work well under pressure.

Skill in the operation of a keyboard.

Skill in transcribing from machine dictation.

Qualifications: (Any combination of training and work experience which indicates possession of the knowledge abilities and skills listed above. An example of an acceptable qualification for this position is:)

The position requires an associate degree in business or clerical studies or a similar field and at least three (3) years of progressively responsible legal experience which demonstrates the ability to perform the duties of the position. Experience in a legal or court setting is required and can substitute for the associate degree. Experience as a high-level assistant is preferred.

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.

First review of applicants will be March 30th 2026. This position will be open until filled. Please submit the following required documents on the State of Montana Careers website:

Resume - Please include dates of employment and your supervisors name/phone number for each position.
Cover Letter
Three Professional References

When submitting the required documents you must check the relevant document box to ensure your attachments are uploading correctly to the specific application for this position. Documents not requested will not be considered in the recruitment Judicial Branch is an equal opportunity employer. Women minorities and people with disabilities are encouraged to apply.

An employee new to the Judicial Branch will serve a one-year probationary period. The successful applicant will be subject to a criminal background check. Travel may be required and working hours may include evenings & weekends.

The Montana Judicial Branch offers a variety of opportunities to help you make a difference in your community and further your career. As a service-oriented employer we seek employees with a passion for customer service to help us fulfill our mission to provide an independent accessible responsive impartial and timely forum to resolve disputes; to preserve the rule of law; and to protect the rights and liberties guaranteed by the Constitutions of the United States and Montana.

Benefits of working for the Judicial Branch:

Work/life balance
Family friendly policies
Dedicated and caring colleagues
Health coverage
Retirement plans
Paid vacation sick leave and Holidays (combination of up to 38 per year)
Opportunities and room for professional growth
Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF

Job Overview:

This is legal and administrative office support and judicial process coordination work for three Montana Supreme Court Justices.

Work includes assisting justices prepare weekly orders assisting justices and law clerks prepare opinions proofreading and finalizing orders and opinions for publication assembling weekly agenda distributing mail and other court documents in a timely manner assisting with Court website updates and providing secretarial assistance. Work is performed according to verbal or written instructions from a justice secretarial manual legal reference and style manuals and judicial branch and related rules and regulations. Work is performed with considerable independence after a brief orientation to the workflow of the office and is reviewed for accuracy.

Position Duties:
Types edits and proofreads a variety of legal and court documents for grammar style punctuation sentence structure spelling and format; proofreads documents with another staff person or law clerk; may check the accuracy of routine legal citations.
Accesses databases to enter or update information and for multiple other purposes including determining the status of a case.
Types copies and distributes memoranda and opinions; gathers organizes and distributes papers and files; coordinates the progress of an opinion from the drafting stages to final release to ensure timeliness accuracy and adherence to court procedures.
Drafts simple orders for review and editing by law clerks or justices.
Organizes and processes incoming paperwork to keep appropriate individuals informed of changes or developments in cases and necessary information disseminated to the appropriate person; assists a justice perform document research from files in the clerks office; assists in training law clerks in the process of issuing opinions; coordinates the justices involvement in judicial conferences and meetings.
Assists law clerks staff attorney and judicial branch technical staff in maintaining Court websites regarding case updates standards of review and Court commission appointments.
Establishes and maintains extensive filing system of incoming cases issued decisions and reference materials within the chambers; maintains and updates chambers library and reference documents. Answers telephone in a professional confidential and courteous manner; screens calls takes messages and provides information as authorized; recycles all discarded briefs and documents.

Required Experience:

Junior IC

Knowledge Abilities and Skills:Thorough knowledge of legal terminology and format.Thorough knowledge of business English spelling and punctuation.Thorough knowledge of legal office practices procedures equipment and standard secretarial techniques.Considerable knowledge of court rules and procedures...