Records Management Specialist

Koniag IT Systems LLC a Koniag Government Services company is seeking a Records Management Specialist with a Secret security clearance to support KITS and our government customer in Huntsville AL. This is an onsite offer competitive compensation and an extraordinary benefits package including health dental and vision insurance 401K with company matching flexible spending accounts paid holidays three weeks paid time off and IT Systems LLC a Koniag Government Services company is seeking a Records Management Specialist I to support our Army customer in Huntsville Alabama. This on-site role will focus on providing comprehensive records management support for Army Materiel Command (AMC) Headquarters encompassing all phases of the records lifecycle. The ideal candidate will have experience with records management principles and practices SharePoint Online and federal records requirements. This position requires on-site presence in Huntsville Functions Responsibilities & Duties may include but are not limited to:The Records Management Specialist I will be responsible for supporting the implementation and maintenance of effective records management practices across HQ AMC. Principal responsibilities will include but are not limited to:Conduct thorough assessments of existing records management practicesVerify the appointment of records coordinators throughout the organizationInventory physical records and document storage locationsAudit SharePoint Online (SPO) permissions and file plansConfirm adherence to established records management policies and proceduresDevelop or validate detailed inventories of all records both physical and digitalIdentify areas for improvement in records management processesImplement the Armys standardized classification system within SharePoint OnlineOrganize records by mission set record type and sensitivity levelEnsure records are easily retrievable through proper organization and metadataMaintain proper indexing of records and prevent commingling of different record typesSupport the implementation of the Armys retention scheduleApply appropriate retention labels to electronic records in SharePoint OnlineOversee timely and secure disposition of records according to retention schedulesVerify label accuracy prior to record deletionCoordinate with HQDA for digitization of long-term records when necessaryEnsure quality control in the digitization processSupport proper archiving of digitized records within SharePoint OnlineAssist in ensuring compliance with relevant regulations (HIPAA FOIA/PA etc.)Help identify and mitigate risks related to data security breaches and loss of recordsSupport the development and delivery of tailored records management trainingProvide ongoing customer support for records and publications managementMaintain records management support infrastructure (mailbox Teams channels etc.)Assist with continuous monitoring of records management processesSupport the development of process improvement recommendationsHelp maintain SharePoint Online libraries and related documentationCollaborate closely with HQ AMC Records CoordinatorsEducation and Experience:Required:Associates degree in Library Science Information Management or related field; Bachelors degree preferred1-3 years of experience in records management information management or related roleExperience with electronic document management systems (SharePoint preferred)Familiarity with records lifecycle management principles and practicesBasic understanding of federal records requirementsRequired Skills and Competencies:Knowledge of records management principles and best practicesExperience with SharePoint Online document libraries and permissionsUnderstanding of records classification and organization methodsFamiliarity with records retention concepts and practicesBasic knowledge of records disposition processesAbility to inventory and catalog physical and electronic recordsExperience creating and maintaining file plansUnderstanding of metadata and its application in records managementBasic knowledge of relevant regulations (HIPAA FOIA/PA etc.)Attention to detail and accuracy in records handlingExperience providing customer support for information managementBasic understanding of digitization processes and quality controlAbility to develop and deliver basic training materialsGood communication skills both written and verbalOrganizational skills and ability to manage multiple prioritiesExperience collaborating with various stakeholdersBasic understanding of information security conceptsAbility to follow established procedures and guidelinesProficiency with Microsoft Office applicationsWillingness to work on-site in Huntsville AlabamaClearance Requirement:Secret clearanceDesired Skills and Competencies:Bachelors degree in Library Science Information Management or related fieldRecords management certification (CRM IGP or similar)Experience working in Army or DoD records managementKnowledge of Army records management regulations and policiesExperience with Army records retention schedulesFamiliarity with federal records management requirementsBackground in information governance principlesExperience with SharePoint Online administrationKnowledge of Microsoft 365 retention policies and labelsExperience with records digitization projectsUnderstanding of risk management in records handlingBackground in process improvement methodologiesExperience conducting records management auditsFamiliarity with compliance monitoring for records programsKnowledge of archival principles and practicesExperience with electronic records management tools beyond SharePointOur Equal Employment Opportunity PolicyThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race color religion creed sex sexual orientation gender or gender identity (except where gender is a bona fide occupational qualification) national origin age disability military/veteran status marital status genetic information or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment promotion wages benefits and all other privileges terms and conditions of company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website please contact Heaven Wood via e-mail by calling to request Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical professional and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers employees and native communities. For more information please Opportunity Employer/Veterans/ Preference in accordance with Public Law 88-352