IFM Vendor Coordinator Lead

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves- The IFM Vendor Coordinator Lead will lead support coach and train a high-performing vendor coordination team. Supporting the overall account for efficiency compliance and improvements. Review invoices for compliance and complete submission processes from vendors. Develop and maintain strong relationships with vendors your team and different business lines on the account. Review work order financial coding for compliance and verify asset and task details within work orders meet compliance requirements. Manage routine work order administration via Corrigo and CMMS software and property management operations

What is your day to day

• Lead and oversee the vendor coordination team including managing performance providing training conducting weekly team meetings and handling timekeeping responsibilities
• Review and verify vendor invoices for compliance with contract terms and company standards then process approved submissions through established protocols
• Validate work order financial coding accuracy and ensure assets/tasks within work orders comply with established protocols using Corrigo and CMMS systems
• Coordinate and schedule maintenance activities with vendors while developing and maintaining strong working relationships across vendors and business lines
• Support Operations management with tactical planning for team goals provide meeting support as directed and act as team-level escalation point for solutions
• Provide direction to vendors facilities teams and service providers to ensure excellent work coordination and execution with minimal client disruption
• Monitor office/facilities operations continuously through Corrigo and CMMS systems interfacing with clients through the vendor coordination team as needed
• Support specialty client requests including building interior/exterior work artwork construction projects and signage coordination
• Assist with budgetary requests analysis and reporting while interfacing with leadership on continuous improvement ideas
• Demonstrate superior customer service skills and maintain professionalism under challenging situations at all times

Location and Travel Requirements

• Selected candidate must reside within Nevada Oregon or Washington State
• Selected candidate must be willing and able to travel 10-15% of the time

Desired experience and technical skills

Required:

• 3 years of experience managing leading coaching and training high-performing teams
• Associate degree in facilities management building business or other related fields (or equivalent experience)
• 2 years of relevant experience in facility or property administration working with facility scope vendors and vendor management
• Proficient in Microsoft Office programs spreadsheets with the capability of customizing administrative reports and dashboards (Excel Word PowerPoint)
• Experience with CMMS software and work order management systems (Corrigo preferred)
• Experience pulling reports and analyzing data and performance metrics

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Accepting applications on an ongoing basis until candidate identified.