Executive Assistant to the Chief Financial Officer

Charlotte, VT - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

OUR MISSION REMARKABLE IMPACT

Remarkable impact is the heart of Foundation For The Carolinas mission and the driving force behind our mission is the collective impact of thousands of nonprofits families companies and organizations who partner with us to amplify the power of giving.

HOW YOULL ADVANCE OUR MISSION POSITION OVERVIEW

The Executive Assistant to the CFO provides high-level confidential administrative and operational support to the Chief Financial Officer. This role requires exceptional judgment discretion organizational sophistication and the ability to anticipate needs in a fast-paced complex environment. Additionally this role will also support two other executives the Chief Technology Officer and The Carolina Theater Executive. The ideal candidate is a seasoned executive assistant who thrives in supporting strategic leaders managing competing priorities and serving as a trusted partner to executive leadership.

YOUR UNIQUE IMPACT ROLES & RESPONSIBILITIES

Executive & Administrative Support

Provide comprehensive calendar management for the CFO with supporting duties to the Chief Technology officer and The Carolina Theater Executive including prioritization coordination of internal and external meetings and proactive conflict resolution
Manage complex travel arrangements itineraries and expense reporting in compliance with foundation policies
Serve as a primary point of contact for executive communications exercising sound judgment and discretion
Prepare edit and format executive-level materials including presentations reports briefing documents and correspondence
Track and follow up on action items deadlines and deliverables to ensure timely execution of executive priorities

Strategic & Operational Support

Support planning and logistics for board meetings committee meetings and senior leadership meetings including agendapreparation and materials coordination
Partner with Finance Technology and other internal teams to facilitate cross-functional coordination and information flow
Assist with budget tracking vendor coordination contract administration and technology-related initiatives as appropriate
Maintain organized electronic and physical filing systems ensuring accuracy confidentiality and accessibility

Communication & Stakeholder Engagement

Interface professionally with board members donors external partners auditors consultants and senior leaders
Draft and manage sensitive communications on behalf of the CFO and CTO
Represent the executives and the foundation with professionalism tact and diplomacy

Confidentiality & Compliance

Handle highly confidential financial personnel and organizational information with the utmost discretion
Ensure adherence to internal policies governance practices and nonprofit compliance standards

Requirements

WHAT YOULL NEED FOR SUCCESS: QUALIFICATIONS

Required

7 years of progressive experience providing executive-level support to senior leaders (C-suite or equivalent) preferably supporting multiple executives
Demonstrated experience working in complex organizations; corporate foundation or financial/technology environments strongly preferred. With the ability to organize and plan events
Exceptional organizational time-management and prioritization skills with proven ability to manage competing demands
Strong written and verbal communication skills with attention to detail
High level of professionalism discretion emotional intelligence and sound judgment

Preferred

Experience supporting Finance Technology or Operations executives
Experience in organizing financial processes month-end close and audits
Familiarity with board governance processes and executive leadership teams

Technical Skills & Tools

Advanced proficiency in Microsoft 365 (Outlook Word Excel PowerPoint Teams)
Comfort with collaboration and project tools (e.g. SharePoint OneDrive Smartsheet Asana or similar)
Experience with expense management and travel systems
Ability to quickly learn new financial technology or enterprise systems

Core Competencies

Executive presence and confidence
Anticipatory problem-solving
Strong attention to detail with a big-picture mindset
Ability to work independently while collaborating effectively with senior leadership and peers

Required Experience:

OUR MISSION REMARKABLE IMPACTRemarkable impact is the heart of Foundation For The Carolinas mission and the driving force behind our mission is the collective impact of thousands of nonprofits families companies and organizations who partner with us to amplify the power of giving. HOW YOULL ADVANCE...