Temporary Medical Records Administrative Specialist I

Buncombe County, NC - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Agency

Adult Correction

Division

Job Classification Title

Administrative Specialist I (NS)

Position Number

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property through prevention protection and preparation as well as the care custody and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody healthcare and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration Health Services Rehabilitation & Reentry Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Positions in this class are characterized by knowledge or skills particular to an area of specialization process or program. Work requires specialized knowledge in the processing and application of information documents and/or materials. The majority of time is allocated to tasks that involve several steps and require the selection of the most appropriate action within procedural and operational guidelines. The range of duties includes but is not limited to verifying data report writing summarizing and reconciling information or financial data records management claims review and processing data collection and analysis research inventory personnel administration and fund collection or expenditures. The role is different from the Administrative Associate because fewer general office or administrative tasks are performed. Examples of the areas of specialization in this class include but are not limited to payroll student services accounting medical records call center statistical and human resources.

Knowledge Skills and Abilities/Management Preferences

The expectation will be for this person to review and collect medical information directly from the electronic health record and organize this information for appropriate use by the Medical Records team. This position is responsible for archiving and retrieving confidential medical records of offenders no longer in the correctional system. This person will retrieve records for release of information purposes and maintain on-going statistical logs of records activities. Archiving and retrieving is a critical process and must be done in a timely manner to facilitate release of information requests. This person must possess great attention to detail to follow up on and locate missing records. Perform medical records processes including pulling records for re-admitted offenders processing medical & mental health records and psychological testing data entering discharge records into the computer system etc. This position ensures that records and boxes are properly labeled and stored in a warehouse setting. Could be called upon to assist in a medical records office at a correctional facility and includes other duties as assigned.

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Pay Rate: $20/hour no benefits. This is a temporary 11-month contract with a 31-day break. This contract is possibly renewable depending on vacancies and performance.

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge Skills and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

Key Responsibilities:

Demonstrated experience performing administrative functions in an office setting.
Demonstrated ability to operate office equipment/computers.
Demonstrated experience in maintaining confidential information.
Demonstrated experience in organization retention review and filing of records.
OPUS and Electronic Health records experience preferred.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Kelly Killough

Email:

Required Experience:

AgencyAdult CorrectionDivisionJob Classification TitleAdministrative Specialist I (NS)Position NumberGradeNC08About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property throug...