Manager of Lateral Conflicts & New Business Intake

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Supervise a group of Conflicts Analysts and Researchers assigned to work on conflicts searches for new hires and lateral Partner candidates.
• Develop internal processes and procedures for organizing and tracking projects related to lateral and new hire conflicts searches including setting priorities to ensure urgent requests are completed on deadline.
• Review and analyze conflict reports and other related information to identify potential conflicts of interest.
• Prepare clear and concise summaries documenting the results of specific conflict searches and highlighting the areas of potential conflict.
• Communicate with Firm Management regarding the identification and resolution of conflicts issues for lateral Partner candidates.
• Develop script for lateral Partner orientation and conduct training sessions with new attorneys related to the New Business Intake system reviewing conflict reports conflict resolution and engagement letters.
• Assist new Partners with the onboarding of transferred client files by ensuring all conflict issues have been addressed gathering required client and matter information and manually opening files in the 3E accounting system.
• Provide support to new Partners in their initial weeks with the Firm to assist with acclimating to Firms conflicts system and process for opening new files.
• Ensure newly hired and existing Conflicts Analysts and Researchers are knowledgeable about current processes and assess the need for training.
• Facilitate tasks of all group members through the implementation of standardized processes and the sharing of information and knowledge to ensure the required level of service is met.
• Identify assign and followâup on work activities of Conflicts Analysts and Researchers on the Lateral Conflicts and Onboarding team.

QUALIFICATION REQUIREMENTS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE:

• Bachelors degree and at least 5 years of related conflicts experience or the equivalent combination of education and experience. Professional services experience highly desirable.

TECHNICAL SKILLS:

• Demonstrated proficiency in Microsoft Office Suite including Word Outlook Excel and PowerPoint.
• Strong Internet research skills. Demonstrated ability to use legal and financial research systems.
• Prior experience in utilizing Elite 3E InTapp or other automated conflicts systems preferred.
• Knowledge of database architecture or programming a plus.
• Proven aptitude to learn new software applications.

LANGUAGE SKILLS:

• Ability to effectively communicate technical concepts with an audience.
• Ability to interact effectively with attorneys and other key personnel; to manage and exceed expectations; and to exhibit a high degree of responsiveness diplomacy and professionalism in these interactions.
• Ability to effectively present information in both written and oral formats and respond to questions from all levels of professional and support staff and clients. Ability to effectively present information to top firm management.
• Ability to write business correspondence procedure manuals reports speeches and articles for publication that conforms to prescribed style and format.

MATHEMATICAL SKILLS:

• Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to define problems collect data establish facts and draw valid conclusions.
• Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
• Exhibit independent thinking and decision making.
• Ability to interpret an extensive variety of instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to think strategically develop tactics and execute pragmatically.

OTHER SKILLS and ABILITIES:

• Demonstrated ability to multi-task and be detail-oriented with strong organizational skills.
• Strong analytical and communication skills both oral and written.
• Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.
• Ability to work in a fast-paced environment with strict deadlines.
• Ability to exercise discretion with confidential and sensitive information.
• Ability to lead and build consensus among peers and staff.
• Must be able to perform essential duties of the position with time constraints and interruptions.
• Demonstrate good judgment tact and flexibility under pressure in a mixed-matrix environment with many stakeholders and potentially competing priorities.

PHYSICAL DEMANDS: The physical demands described here are representative of those that should be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel objects documents books pen/pencil paper controls and manipulate a keyboard and input data into a PC; and talk or hear. The employee is frequently required to walk.
• The employee is occasionally required to use hands to prepare correspondence and reports on a personal computer.
• The employee is occasionally required to stand and reach with hands and arms. And stoop kneel bend crouch or crawl.
• Ability to operate a variety of standard office equipment including a computer copy and facsimile machines.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.

Baker & Hostetler LLP is an Equal Opportunity Employer.

Required Experience:

Manager