Administrative Director Cardiovascular

Job Details

The Administrative Director will provide operational leadership and management for TJUH Inc. Heart & Vascular Institute both within the hospital and ambulatory sites. Will be a driving force in the development and implementation of the strategic direction and growth strategies necessary to ensure TJUHs cardiac service lines successful performance in the marketplace. Will play a vital external role in interacting with influencing and developing both internal and external constituencies to promote the TJUH throughout the community and neighboring market areas. Will also provide local strategic leadership and will have overall responsibility for the heart and vascular service line.

Accountable for the overall development strategic visioning and operational performance. Will serve as a liaison and provide direction and support for the clinical and non-clinical administrative roles across the Cardiology and Cardiac Surgery Service Line. Oversight of cardiac imaging sites inpatient and ambulatory. Will also develop and maintain a positive relationship and interaction with other CV Service Line leaders towards the enhancement of physician patient and employee satisfaction and quality improvement initiatives.

Supportive of employee professional development process and specified activities related to the employment process. Responsible for all oversight and validation of both Practice Plan and Hospital Departmental budgets maintains financial accountability and addresses areas of concern within financial and clinically driven performance reports. Works with the HV Clinical and Operational improvement process teams to monitor and enhance quality and efficiency within the assigned departments.

Responsible for ensuring ambulatory access improvement surgical scheduling efficiencies and quality measures / reporting are optimized.
Responsible for Departmental compliance with strategic planning fiscal responsibilities and regulatory requirements.

Job Description

• Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
• Prepares budgets pertaining to research clinical and administrative activities in accordance with Medical Group and Hospital guidelines. Prepares supporting budget schedules and performs budget reconciliation and analyses. Prepares financial forecasts and explains budget variances on an ongoing basis and as needed by the Chair (or designees) Medical Group and Hospital.
• Overseas pre-award and post-award administration of all federal and nonfederal grant accounts. Prepares budgets for all new and continuation grant applications. Ensures timely preparation of PAR and PAF changes as required by grant budgets. Creates and maintains an accrual accounting system for monitoring grant expenses on a daily basis. Liaises with the Office of Research Administration for grant issues including human subjects animal protocols radiation safety and biohazard/biosafety regulations.
• Monitors the activity of the Ambulatory Department Hospital Research and Discretionary accounts. Reviews and performs monthly reconciliation of all financial statements. Analyzes and reports variances to prior year and budget as applicable. Provides summary data to Chair (or designees) on an ongoing basis.
• Reconciles and resolves all financial deficits on a monthly basis to ensure financial solvency as required by JMG JUP JMC TJUH and University.
• Provides oversight for billing functions including charge entry and accounts receivable follow-up; evaluates the performance of billing/coding office or contractors.
• Works with TJUH and JUP compliance offices to ensure physicians are trained in documentation standards and are compliant with HCFA JUP and TJUH policies. Monitors reimbursement for provider services and works with TJUH and JUP to identify problems and take corrective action.
• Interacts with co-workers visitors and other staff consistent with the iSCORE values of Jefferson.
• Manages the administration of all faculty affairs. Oversees with the Chair (and designees) all faculty recruiting hiring credentialing promotion tenure annual evaluations post-tenure review and salary funding. Works with Chair (and designees) to research national salary standards and assists with revising salary plan for faculty. Communicates compensation decisions to faculty. Jointly with the Chair (and designees) and faculty develops and maintains a faculty compensation and incentive model for clinical academic and research duties that aligns incentives between faculty and all aspects of the TJU and TJUH H&V programs. Assists chair and medical directors in tracking and reviewing faculty output in education research and scholarly work and administration as well as clinical productivity.
• Monitors Heart and Vascular trends such as patient volume case mix physician charging patterns quality and safety performance patient satisfaction and physician satisfaction and based on those trends develops and recommends procedural changes to the Chair (and designees). Works directly with TJUH to ensure TJUH H&V programs are appropriately integrated into the hospital and functioning according to budgets and strategic plan for both the hospital and Medical Group.
• Oversees with the Chair (and designees) the hiring termination classification training salary administration payroll evaluation and employee relations activity for all clinical and administrative personnel. Ensures policies and practices of TJUH and JUP are observed. Supervises the administrative support staff or delegate supervisory function where appropriate. Handle personnel issues including disciplinary and performance problems. Oversee and approve all timekeeping records.
• Reviews and approves financial transactions including requests to purchase requests for payment IDCs cost transfers petty cash PARs etc. Identify and assign correct charge codes for all expenditures. Ensures transactions do not exceed budgeted funds or Medical Group or Hospital guidelines for approved expenditures.
• Assists with strategic development develops staff and facilities to meet new and existing needs; insuring that a proper financial base exists to support both the economic and non-economic goals and objectives established for the department by the Chair.
• Monitors contracts and ensures with the Chair (or designees) the maintenance or improvement of productive contract relationships. Researches analyzes and prepares statistical data for contract negotiation and participates in contract negotiations.
• Performs other duties as needed and assigned to maintain the efficient operation of the department.

Education and Experience Requirements

• Bachelors degree required. Masters degree in Business Administration Healthcare Administration or another related field preferred.
• Seven or more years of related leadership experience preferably in an academic healthcare setting.Five or more years of progressive experience in a senior leadership position

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University Hospitals Inc.

Primary Location Address

111 S 11th Street Philadelphia Pennsylvania United States of America

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.

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