| Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical a healthcare rating company for consumers among the top 5 leading U.S. medical schools for training doctors. |
Bargaining Unit: | UUP |
Job Summary: | The Department of University Police & Public Safety at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will: - Provide a broad range of professional financial and administrative support to the entire University Police Department and all related units.
- Assist the University Police Department Administrator with all administrative matters for the department including department time sheets reporting time and attendance issues to department management answering phones creating personnel transactions and all other administrative duties.
- Monitor and track the departments budget tracking Patrol Staff and Transportation staff overtime and any variants of monthly expenses.
- Prepare monthly reports for the Chiefs and Sr. Leadership.
- Assist the Department Administrator with the creation of requisitions purchasing and tracking of expenditures.
- Assist with planning and implementation of the Departments annual budget.
- Assist with the distribution of Downstate IDs to students faculty staff and vendors ensuring accuracy and verifying eligibility.
- Assist with the distribution of IDs at all orientations (students and staff).
- Answer ID Office phones and provide coverage of the office as requested.
- As requested provides administrative support to the University Police Transportation Unit.
|
Required Qualifications: | - 2 years of experience in an administrative and/or financial assistance role
- Bachelors Degree in a related area;
- OR 4 years of administrative experience with some financial background is acceptable in place of a Bachelors Degree.
- Outstanding interpersonal and organizational communication skills.
- Highly organized with strong problem-solving skills.
- Strong ability to prioritize and manage various projects.
- Strong customer service focus and the ability to interact with cross-functional team members at all levels of the organization.
- Experience working with Microsoft Office Suite: Outlook Microsoft Word Excel and PowerPoint.
- Ability to handle confidential information with discretion.
- Or a satisfactory equivalent combination of experience education and training to the above.
|
Preferred Qualifications: | |
Work Schedule: | Monday to Friday; 9:00am to 5:00pm (Full-Time) |
Salary Grade/Rank: | SL-2 |
Salary Range: | Commensurate with experience and qualifications |
Executive Order: | Pursuant to Executive Order 161 no State entity as defined by the Executive Order is permitted to ask or mandate in any form that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time please contact the Governors Office of Employee Relations ator via email at. |
Equal Employment Opportunity Statement: | SUNY Downstate Health Sciences University is an affirmative action equal opportunity employer and does not discriminate on the basis of race color national origin religion creed age disability sex gender identity or expression sexual orientation familial status pregnancy predisposing genetic characteristics military status domestic violence victim status criminal conviction and all other protected classes under federal or state laws. Women minorities veterans individualswith disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please contactHuman Resources at |
Required Experience:
Staff IC
Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world...
| Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical a healthcare rating company for consumers among the top 5 leading U.S. medical schools for training doctors. |
Bargaining Unit: | UUP |
Job Summary: | The Department of University Police & Public Safety at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will: - Provide a broad range of professional financial and administrative support to the entire University Police Department and all related units.
- Assist the University Police Department Administrator with all administrative matters for the department including department time sheets reporting time and attendance issues to department management answering phones creating personnel transactions and all other administrative duties.
- Monitor and track the departments budget tracking Patrol Staff and Transportation staff overtime and any variants of monthly expenses.
- Prepare monthly reports for the Chiefs and Sr. Leadership.
- Assist the Department Administrator with the creation of requisitions purchasing and tracking of expenditures.
- Assist with planning and implementation of the Departments annual budget.
- Assist with the distribution of Downstate IDs to students faculty staff and vendors ensuring accuracy and verifying eligibility.
- Assist with the distribution of IDs at all orientations (students and staff).
- Answer ID Office phones and provide coverage of the office as requested.
- As requested provides administrative support to the University Police Transportation Unit.
|
Required Qualifications: | - 2 years of experience in an administrative and/or financial assistance role
- Bachelors Degree in a related area;
- OR 4 years of administrative experience with some financial background is acceptable in place of a Bachelors Degree.
- Outstanding interpersonal and organizational communication skills.
- Highly organized with strong problem-solving skills.
- Strong ability to prioritize and manage various projects.
- Strong customer service focus and the ability to interact with cross-functional team members at all levels of the organization.
- Experience working with Microsoft Office Suite: Outlook Microsoft Word Excel and PowerPoint.
- Ability to handle confidential information with discretion.
- Or a satisfactory equivalent combination of experience education and training to the above.
|
Preferred Qualifications: | |
Work Schedule: | Monday to Friday; 9:00am to 5:00pm (Full-Time) |
Salary Grade/Rank: | SL-2 |
Salary Range: | Commensurate with experience and qualifications |
Executive Order: | Pursuant to Executive Order 161 no State entity as defined by the Executive Order is permitted to ask or mandate in any form that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time please contact the Governors Office of Employee Relations ator via email at. |
Equal Employment Opportunity Statement: | SUNY Downstate Health Sciences University is an affirmative action equal opportunity employer and does not discriminate on the basis of race color national origin religion creed age disability sex gender identity or expression sexual orientation familial status pregnancy predisposing genetic characteristics military status domestic violence victim status criminal conviction and all other protected classes under federal or state laws. Women minorities veterans individualswith disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please contactHuman Resources at |
Required Experience:
Staff IC
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Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
