Intern- Trade, compliance and Materials Analyst

For an intern role the KJAs focus onoperational assistancedocumentation accuracy anddata integrity.

Foundational Trade Support: Assist in daily customs and trade operations by performing entry-level classification research shipment tracking and restricted party screening to ensure uninterrupted cargo flow.

Compliance Documentation & Governance: Support the maintenance of the compliance framework by drafting or updating standard operating procedures (SOPs) and organizing regulatory records to meet local legal requirements.

Data Analytics & Process Improvement: Contribute to the continuous improvement of the logistics program by gathering data for KPIs supporting internal audit preparation and identifying process bottlenecks as is applicable

Stakeholder Coordination: Act as a liaison/support between internal teams and service providers to gather necessary documentation for permits licenses and clearance resolution.

Skills:

• Multitasking

• Strong communication

• Rapidly assimilate new processes and technical regulations

• Basic INCOTERMS and Classification process knowledge

Activities Overview but not restricted to

1. Operational Excellence & Classification

• MX HTS Classification: Conduct preliminary Mexican HTS classification for various components using the General Import and Export Tax Law (LIGIE) and NICO codes; prepared detailed findings for senior review and final validation.

• Screening Maintenance: Run names/entities through Restricted Party Screening (RPS) software and flag potential hits for senior review.

• Shipment Follow-Up: Manage end-to-end logistics for concurrent shipments ensuring internal tracking files are updated in real-time upon completion.

• Audit Readiness & Documentation: Perform audits of shipment files to ensure 100% compliance with internal policies confirming all required documentation is accurately archived for future audits.

• Permit Tracking: Create and maintain a Permit Tracker to monitor expiration dates for import/export licenses ensuring the team is alerted 60 days in advance.

• Delay Resolution Log: Maintain a log of shipment delays with service providers (DHL FedEx etc.) to identify recurring issues with specific ports or carriers.

2. Documentation & Governance

• SOP Shadow Writing: Attend a process walkthrough with a specialist and draft the first version of a Work Instruction (WI) or flow chart based on what you observed.

• Audit Readiness: Conduct spot checks on 10 random import folders per week to ensure all required documents (Commercial Invoice Packing List Entry Summary) are present and legible.

• Training Content Support: Convert dense regulatory updates into visually engaging slide decks for internal Lunch & Learn sessions.

3. Analytics & Improvement

• KPI Data Gathering: Extract shipping data from the ERP system (like SAP or Oracle) to help calculate the On-Time Clearance percentage for the month.

• Visual Mapping: Use tools like Visio or Lucidchart to map out the current Dock-to-Stock process highlighting where compliance checks currently happen.

• Corrective Action Follow-up: Reach out to stakeholders to confirm if corrective actions from previous audits have been implemented and gather evidence (photos or screenshots) of the fix.

4. Stakeholder Support

• Information Gathering: Draft emails to engineers or product managers to request technical specifications needed for accurate product classification.

• Broker Communication: Distribute Clearance Instructions to customs brokers and confirm receipt to ensure they have the right data before a shipment arrives.

This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.