Sr Executive Assistant
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Itron is innovating new ways for utilities and cities to manage energy and water. We create a more resourceful world to protect essential resources for today and tomorrow. Join us.
This role is a close operational partner to the General Counsel & Corporate Secretary and a central link to and across the CEO CFO and the Board of Directors. The position supports corporate governance and public-company deliverablesincluding SEC filing workflows proxy support and Board and committee meetingsand manages executive scheduling and travel. Success in this role requires excellent judgment discretion and a right-first-time approach to accuracy and process.
Duties and Responsibilities
Corporate Governance & Board Support
Coordinate endtoend logistics for Board of Directors and committee meetings ensuring agendas materials timelines and followups are delivered with accuracy and care.
Partner collaboratively with Legal Finance HR Investor Relations and the Office of the CEO to produce complete timely and highquality Board and committee materials.
Maintain reliable governance recordsincluding minutes resolutions approvals and documentationin a wellorganized easytoretrieve structure.
Support planning and execution of the Annual Shareholder Meeting and proxy process working closely with internal teams and external advisors.
SEC & Public Company Deliverables
Manage workflows for SECrelated deliverables and proxy materials including timelines document routing version control and quality assurance.
Coordinate across contributors to ensure filings and governancerelated documents reflect consistency accuracy and accountability.
Support complianceadjacent activities such as Rule 16 reporting coordination.
Maintain and support user access to governancerelated systems and platforms ensuring accuracy permissions integrity and operational continuity.
Executive Partnership
Provide proactive thoughtful calendar leadership for the General Counsel & Corporate Secretary balancing priorities and anticipating needs.
Prepare the General Counsel for meetings through timely material coordination context gathering and logistics management.
Coordinate domestic and international travel expense reporting and related logistics to enable smooth customercentric operations.
Serve as a trusted liaison and gatekeeper handling confidential information with discretion authenticity and sound judgment.
Operational Excellence & Continuous Improvement
Enhance and build governance and executivesupport processesincluding workflows templates checklists and toolsto create repeatable agile and highquality operational systems.
Identify opportunities for thoughtful automation improving efficiency while preserving the hightouch relationshipdriven nature of executive and Board support.
Uphold Itrons values by modeling collaborative partnership innovation and a calm reliable presence in highstakes fastpaced environments.
Required Skills & Experience
Demonstrated experience supporting senior executives in a highconfidentiality or highvisibility environment.
Strong process orientation with exceptional attention to detail and a rightfirsttime mindset for critical deliverables.
Understanding of corporate governance practices and roles (e.g. CSuite Board of Directors shareholders).
Proven ability to exercise sound judgment accountability and discretion when handling sensitive or confidential matters.
Strong written verbal visual and interpersonal communication skills.
Ability to remain organized agile personable and calm while managing multiple competing priorities.
Preferred Skills & Experience
Prior experience in a public company governance regulated environment or Boardlevel support capacity.
Paralegal or corporate governance experience is beneficial but not required.
Experience improving or automating administrative processes and systems.
Familiarity with governance platforms or documentmanagement systems.
Benefits Info:
This position also includes a competitive benefit package including; financial social health and wellbeing programs paid vacation 401k matching employee stock purchase program hybrid work schedule and more!
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Itron is committed to building an inclusive and diverse workforce and providing an authentic workplace experience for all employees. If you are excited about this role but your past experiences dont perfectly align with every requirement we encourage you to apply the end you may be just who we are looking for!
The successful candidates starting wage will be determined based on permissible non-discriminatory factors such as skills and experience.
Itron is proud to be an Equal Opportunity Employer. If you require an accommodation to apply please contact a recruiting representative at 1- or email .
Itron is transforming how the world manages energy water and city services. Our trusted intelligent infrastructure solutions help utilities and cities improve efficiency build resilience and deliver safe reliable and affordable service. With edge intelligence we connect people data insights and devices so communities can better manage the essential resources they rely on to live. Join us as we create a more resourceful world:
Required Experience:
Senior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
