Academic Innovation Programs Assistant

The Academic Innovation Programs Assistant provides operational financial tracking communications and administrative support for initiatives within Academic Innovation Programs (AIP) in the Office of Academic Affairs. This position assists with financial reconciliation and revenue tracking for CU system-managed courses and specializations on the Coursera platform supports program communications and documentation and provides coordination for academic initiatives events and special projects. The role also provides general administrative support and contributes to maintaining organized systems and processes that support AIP and Office of Academic Affairs operations.

This position reports to the Director of Academic Programs & Policy Analysis and is exempt from the state of Colorado classified system.

Applicants must be Colorado residents or able to relocate to Colorado within a month of starting employment with University of Colorado System Administration.

This role is eligible for a hybrid schedule working some days from home and some days in office.

Please note leadership may adjust in-office work requirements with a minimum of three months notice before any change can be implemented.

Duties and responsibilities of the position include but are not limited to:

Financial Tracking & Coursera Program Support

• Conduct quarterly financial reconciliation and analyses for CU system-managed courses and specializations on the Coursera platform.
• Track and maintain Coursera revenue metrics and update associated budget and revenue tracking spreadsheets.
• Communicate with Coursera campus partners regarding quarterly revenue earnings and related program updates.
• Maintain organized documentation and filing systems related to Coursera faculty partner agreements and program materials.

Operational & Program Support

• Assist with operational process and logistical support for Academic Innovation Programs (AIP) and Office of Academic Affairs (OAA) initiatives.
• Provide administrative and logistical support for academic initiatives events and selection processes including awards and grants (e.g. OER Awards).
• Conduct research for special projects using AI-based tools internet resources and other relevant information sources.

Systems Documentation & Administrative Support

• Develop and maintain documentation and training materials to support cross-training on Coursera financial analysis processes and related workflows.
• Prepare expense reports in the Concur system and assist with associated procurement and purchasing processes.
• Perform general office and administrative duties and support additional projects as assigned.
  

Salary: The anticipated hiring rate has been established at $26/hr.

CU System Administration takes into consideration a combination of the selected candidates education training and experience as it relates to the position as well as the positions scope and complexity internal pay equity and external market value when determining a salary level for potential new employees.

Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.

• Bachelors degree from an accredited institution of higher education or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
• One (1) year of equivalent experience
  

Preferred Qualifications:

• Two (2) years equivalent experience

Knowledge Skills and Abilities:

To be successful in this position employees will need to know the following:

• Strong proficiency with Microsoft Excel and experience working with spreadsheets financial reconciliation or data tracking along with general proficiency in the Microsoft Office Suite.
• Ability to learn and effectively use a variety of administrative and technical systems used by the Office of Academic Affairs and Academic Innovation Programs such as Concur SharePoint and AI-enabled tools.
• Strong organizational skills with the ability to maintain accurate records track financial data and manage multiple tasks and deadlines with attention to detail.
• Strong written and verbal communication skills including the ability to communicate professionally with internal partners through email meetings and virtual platforms such as Zoom.
• Ability to work both independently and collaboratively within a team environment while demonstrating reliability flexibility and a willingness to learn new processes and systems.
• Ability to identify issues develop practical solutions and adapt to changing priorities in a fast-paced administrative environment.
  

For full consideration please attach the following as separate documents to your application:

1. A cover letter identifying the job specific minimum qualifications you possess
2. A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.

Please ensure you check the Job Specific Attachments box next to each document on the Required Documents page of the application for the appropriate documents to be attached.

Per the Colorado Job Application Fairness Act you are not required to provide your date of birth dates of school attendance or dates of graduation on your resume or cover letter. If an application requires additional materials such as a transcript or certification you may redact identifying information relating to your date or birth dates of school attendance or dates of graduation.