EA to MD

Job Details: EA to MD (International Sales Admin & Marketing)

Role Summary
To act as a strategic execution and governance partner to the Director – Marketing International Sales Admin & Branding by ensuring structured coordination across Marketing campaigns Brand governance international business development and administrative oversight.

The role ensures leadership decisions translate into measurable market outcomes disciplined reporting structured follow-up and execution excellence across domestic and international channels.

Key Responsibilities
1. Executive Governance & Review Management

• Manage Director’s review calendar leadership meetings and strategic discussions.
• Prepare structured agenda and data-backed presentations.
• Record and circulate Minutes of Meeting (MoM).
• Maintain strict action tracker with 100% closure discipline.
• Convert strategic direction into structured execution roadmap.

2. Marketing & Branding Governance

• Track Marketing campaign calendar (ATL/BTL/Digital/Trade).
• Monitor creative approvals branding consistency and campaign timelines.
• Coordinate with agencies and internal marketing team for deliverable tracking.
• Maintain Brand performance dashboard (campaign ROI reach engagement visibility).
• Ensure alignment between brand strategy and sales execution.

3. International Sales Monitoring & Coordination

• Track Monthly / Quarterly International Sales Target vs. Actual.
• Monitor country-wise / distributor-wise performance.
• Track order pipeline dispatch status and export documentation readiness.
• Coordinate pricing approvals and commercial discussions.
• Escalate potential export risk areas proactively.

4. Domestic Sales & Market Alignment

• Coordinate structured reviews with OGS / GT Sales teams.
• Track promotional schemes and execution compliance.
• Monitor sales growth trends and market expansion initiatives.
• Prepare performance dashboards for Director review.

5. Admin & Governance Coordination

• Support structured monitoring of HO administrative governance.
• Track facility vendor and service coordination where required.
• Maintain key vendor / partner documentation repository.

6. MIS Analytics & Executive Reporting

• Prepare consolidated dashboards covering:
• Marketing Campaign Performance
• International Sales Performance
• Domestic Sales Metrics
• Brand Investment Tracking
• Budget vs. Actual Spend
• Convert data into structured executive presentations.
• Maintain centralized MIS repository for review and audit readiness.
• Ensure reporting accuracy timeliness and data discipline

Ownership Delivery & Accountability

• Ensure full alignment between marketing strategy and execution outcomes.
• Drive disciplined follow-up culture across Marketing International Sales and Admin teams.
• Maintain reporting accuracy and strict timeline discipline.
• Ensure Director-level decisions reflect in measurable commercial and brand outcomes.

Mail & Communication Governance

• Manage and screen Director’s official email and communication.
• Prioritize draft and coordinate responses as instructed.
• Track pending approvals commitments and ensure timely closure.
• Maintain strict confidentiality of all official and sensitive communication.

Travel & Visit Management (End-to-End Travel Desk Coordination)

• Plan and manage Director’s complete travel schedule including bookings logistics and accommodation.
• Coordinate domestic and international business visits exhibitions distributor meets and branding events.
• Ensure agenda readiness and required documentation prior to visits.
• Track and ensure closure of action points arising from visits.

Personal Agenda & Other Important Task Closure Support

• Maintain structured tracker of all assignments given by Director (official strategic or special tasks).
• Ensure end-to-end coordination and timely closure of assigned responsibilities.
• Follow up with concerned stakeholders and escalate delays proactively.
• Provide coordination support for select personal or family-related administrative matters ensuring discretion and professionalism.
• Ensure no task remains open without defined status or follow-up.

Required Skills:

MIS International Sales Food Processing Calender management Meeting