Executive Administrative Assistant
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Job Location:
Portland, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Department Overview
The School of Dentistry shares the mission of the Oregon Health & Science University to provide educational programs basic and clinical research and high quality care and community programs. We strive to foster an environment of mutual respect where the free exchange of ideas can flourish. The dental school prepares graduates in general dentistry and the dental specialties to deliver compassionate and ethical oro-facial health care.
Function/Duties of Position
The Executive Administrative Assistant provides comprehensive administrative oversight for academic operations faculty affairs student records accreditation documentation and institutional reporting within the School of Dentistry. Ensures regulatory compliance data integrity and operational continuity across academic programs committees and institutional systems. Serves as a central coordination point for faculty appointments student documentation CODA reporting course scheduling and school-wide events.
Required Qualifications
- Bachelors degree and two years of experience leading projects OR
- Associates degree and three years of experience leading projects OR
- Equivalent combination of education training and experience
- At least three years of administrative support experience supporting a team of 10 or more
- Demonstrates exceptional verbal and written communication skills including advanced proficiency in academic and business writing (e.g. manuscript preparation)
- Consistently produces clear precise documents with meticulous attention to grammar punctuation and syntax
- Exhibits a professional courteous and high-energy demeanor with a strong commitment to service in support of the School of Dentistrys mission
- Maintains proficiency in technology platforms and software applications including Outlook Word Access Excel PowerPoint web-based tools social media platforms and emerging technologies that support executive functions
- Demonstrates the ability to think strategically while managing operational details with complete accuracy including complex scheduling travel coordination meeting logistics and daily administrative operations
- Works independently with sound judgment and proactively anticipates the Deans needs in preparation for meetings initiatives and projects
- Establishes and maintains executive-level business office operations and workflows
- Operates effectively within an academic partnership environment supporting collaborative engagement across institutional partners and external stakeholders
- Possesses or rapidly acquires the knowledge skills and abilities necessary to function effectively within a large academic health sciences center
Preferred Qualifications
- Bachelors degree
- Demonstrated experience in academic administration or higher education operations
- Advanced proficiency in technology platforms software applications and enterprise record systems
- Familiarity with CODA standards and reporting requirements
- Experience managing faculty credentialing and student academic records
Why apply to OHSU
In addition to caring for patients we lead groundbreaking research. We also train the next generation of health care professionals. As Portlands largest employer we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.
All are welcome.
OHSU welcomes people of all ages ethnicities genders national origins religions and sexual orientations. We are striving to build an anti-racist multicultural institution and encourage people with diverse backgrounds to apply.
To request reasonable accommodation contact
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
OHSU treats the most complex health needs in the region, makes discoveries that save lives and educates next-generation health professionals.
